Administrative Assistant - Theatre & Dance

Location : Westerville, OHJob Type: Administrative StaffJob Number: 00397Division: Academic AffairsDepartment: Theatre & DanceOpening Date: 02052025 DESCRIPTIONOtterbein University is in search of an Administrative Assistant who will provide key administrative and logistical support to the chair, faculty, staff, and students of the Department of Theatre & Dance. Candidate will exhibit excellent organizational and communication skills, attention to detail, and the ability to juggle a multitude of tasks for a nationally ranked theatre training program. This is a full-time, non-exempt position, working 37.5 hoursweek, 52 weeks a year. Otterbein offers a comprehensive benefits package including:Tuition benefit to employee, spouse or domestic partner and dependentsAccrue 4 weeks of paid vacation10 days paid sick time12 paid holidays plus bonus daysMedical, dental and vision insurance to you, dependents or domestic partnerLife InsuranceDefined contribution retirement planand much more JOB RESPONSIBILITIESESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Provides key administrative, clerical, and logistical support to the department chair, faculty, and staff of the department.Manages & maintains all aspects of online recruiting software; coordinates on-campus and off-campus auditions and interviews; gathers and organizes all materials for applicant collaboration with the chair of the department, maintains recruiting related communication in a timely manner, demonstrates knowledge of the Theatre degree programs, and updates prospective students about the status of their applications.Supports all aspects of the academic program; supports departmental administrative functions by working with Academic Affairs, Student Affairs, Student Success, Admissions, with attention to university and accreditation cooperation with the Managing Director, ensures accuracy of marketing materials and content on department website. Maintains copy machines; orders office supplies; prepares work orders and follows-up as needed, works with Security and Housekeeping on activities occurring in theatre spaces and parking lots.Schedules and coordinates departmental meetings, schedules rooms, and makes travel arrangements for chair, faculty, and guest artists. While closely communicating with Admissions, meets with prospective students and their families; coordinates student guides and class visits for prospective students, and schedules faculty and chair interviews. SUPERVISORY RESPONSIBILITIES: Supervises work-study recruitment liaison and all work-study student employees and volunteers for recruitment functions. QUALIFICATIONSTo perform this job successfully, an individual must be able to execute each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, andor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION andor EXPERIENCE: High school diploma. Administrative experience of at least three years required. Experience in an academic setting is preferred.CERTIFICATES, LICENSES, REGISTRATIONS: NALANGUAGE SKILLS: Must possess interpersonal and communication skills including competency in spoken and written English grammar.MATHEMATICAL SKILLS: NATECHNICAL SKILLS: Proficiency in Microsoft Office. Ability to operate and oversee a variety of office equipmentREASONING ABILITY: Knowledge of general office procedures; must possess excellent customer service skills with students as well as adults; strong interpersonal and supervisory skills; ability to exercise initiative and independent judgment in unusual or new situations; must be able to work with multiple interruptions; must be able to retain confidential information. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to talk or hear, sit, reach and use repetitive motions of hands and wrists. The employee is occasionally required to stand, walk, stoop or bend. The employee must frequently lift andor carry up to 20 pounds and occasionally push andor pull up to 20 pounds. This position requires close vision. Must be able to meet regular and predictable attendance standards.WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Duties are performed in an environmentally controlled office setting. SUPPLEMENTAL INFORMATIONThis description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.Otterbein University is an Equal Opportunity Educator and Employer.Otterbein University is committed to providing a welcoming environment free from unlawful discrimination. To this end, the University prohibits any form of discrimination against any person on the basis of race, color, sex, gender, pregnancy, religion, creed, marital status, partnership status, age, sexual orientation, gender identity, gender expression, national origin, disability, military status, or any other legally protected status in its programs and activities. However, the University's commitment to a nondiscriminatory environment is not intended to abridge unduly its commitment to academic freedom, free speech, or its educational mission. Inquiries or complaints regarding any form of discrimination or harassment may be directed to:Molly MillerDirector of Human Resources614.823.1805 To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff. Benefits at Otterbein include:Tuition benefit for employee and their dependentsAccrue 4 weeks paid vacation and 10 days paid sick time per year12 paid holidays plus bonus daysMedical, dental, vision, life insurance for employee, dependents, or domestic partnerDisabilityDefined contribution retirement planand much moreABOUT OTTERBEIN UNIVERSITY: ABOUT OTTERBEIN CAREERS and BENEFITS:

Created: 2025-03-06