Executive Administrative Assistant (Remote)

About the job Executive Administrative Assistant (Remote) The Executive Administrative Assistant will work closely with the IT Vendor Manager. This position will be involved in processing many of the IT documents relating to softwarehardware and consulting. This position will help track and reconcile IT expenditures as well as follow the procedure to process IT invoices.This is not exclusively an essential onsite role but will require some onsite attendance. (offsitehybridremote)Schedule: Monday - Friday 8:00a.m. to 5:00p.m.ResponsibilitiesMust be able toSupport IT Vendor Management with document processing and other duties as assignedProcess vendor documents (NDAs, MSAs, SOWs, Invoices)Verify and process invoices using DocuSignUpdate documents as needed (data entry into excel and smartsheet for invoices and purchase requisitions)File documents electronically (adding documents to FileNet)Assist with IT travel reservations and onsite support setting up meeting rooms, group events, etc.Demonstrate attention to detail, customerclient focus, ethical conduct, initiative, manage execution, personal effectivenesscredibility, positive attitude, be professionalNothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.Required Knowledge, Skills, and ExperienceHigh school diplomaStrong project and process management skills, with the ability to handle a wide range of tasksProficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word and DocuSignExperience in managing emails, calendars, and schedulesExcellent communication and interpersonal skillsHigh attention to detailOther duties as assigned including but not limited to possible reallocation of efforts to other organizations per business need and management request.MinimumEssential Qualifications:Excellent communicator both verbal and writtenMust demonstrate strong work ethic, detail oriented, flexible, and resolve situations and assist in finding answers or solutions

Created: 2025-03-05