Office Manager / Expeditor

The Expeditor is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a downtown commercial real estate company. Previous scheduling experience is preferred. This is a fast-paced and detail-orientated position that keeps the work orders, supply deliveries and construction projects work moving. This individual is highly motivated, with very good organization, technical and communication skills. Position is full-time in our corporate downtown office Monday-Friday 8:30am-5pm with a one-hour lunch.RequirementsThe Expeditor's responsibilities are as follows:Regularly communicate with the Project Managers to coordinate workflow, schedules, and status updatesAct as a primary point of contact for Tenants and sub-contractorsMaintain all job folders within designated file structuresResponsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheetRun weekly reports and communicate with project team coordinates supplies needed for job siteOrder office suppliesAnswer multi-line phoneStamp outgoing mailDistribute mailServes as backup for ColumbusCincinnati Expeditor via email and phoneCoordinate weekly tenant appreciation eventsAssist Accounting with the Coding, approving, and submitting invoices for paymentThis role interacts with internal team members, subcontractors, clients, and vendors. The Expeditor's Skills and Abilities should include:Ability to utilize software programs and assist the Operations Manager, Building Managers, and contractors with administrative tasks such as document creationOrganizational skills in order to juggle multiple projects with accuracy and timelinessStrong interpersonal skills, friendly and outgoing with an emphasis on customer serviceAdept at multi-tasking while remaining calm and poised under pressureCollaborate with the team and also independently to accomplish the tasks assignedThe Expeditor's Education and Experience must consist of at least the following:High School Diploma or equivalentAt least one year of related experience in a customerclient serving role, preferably in commercial maintenance or with a subcontractorProficient in the use of technology and Microsoft Office; Excel, SmartSheets, and HelloSign is a plusSalary Description $26 hour

Created: 2025-03-05