Administrative Assistant 1- Enterprise Risk Management

Administrative Assistant 1- Enterprise Risk ManagementAre you ready to think about the future and dream big? At Port Houston, we're seeking individuals who are eager to tackle the most significant challenges of their careers. For over a century, we've been driven by vision and scale, delivering impactful initiatives that shape Houston and the region. Our sustainability and success hinge on attracting, retaining, and nurturing exceptional talent.When you join Port Houston, you're embarking on a journey towards a fulfilling career path. Take the first step in the right direction-are you READY?Position Summary:Providesgeneral, diverse and confidential administrative support services to directsupervisor, requiring some degree of independent judgment and a knowledge ofpolicies and procedures. Serves asliaison with internal and external customers and stakeholders. Key ResponsibilitiesDuties: Responsible for the Department's administrative affairs: planning, organizing, and coordinating staff issues; events; logistics; and other technical and complex administrative workHandle and maintain confidential and non-routine informationPerform general administrative duties including preparing correspondence, filing and records management, providing phone coverage, redirecting calls, taking messages, scheduling appointments and maintaining office supplies and work areaAdminister direct supervisor's andor department employees' calendars, scheduling meetings and appointments without clearance on occasion. Coordinate all travel for Director and other departmental staff including travel request and hotel accommodations as necessaryContribute to submission materialscontent of Port Commission itemsScreen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provide information and general knowledge of company policies, practices, and operationsPrepare letter and staff minutes; proofread for spelling, grammar and layout, making appropriate changesReview mail, ensure proper distribution, and respond accordingly to time sensitive correspondenceOrder office supplies, when neededOrganize and maintain files in accordance with Auditing Standards and Port Houston's Records Retention System and act as records liaison with that departmentParticipate as an integral team member of the department, and provide customer service to all internal and external clientsCreateadminister general tracking spreadsheets for various items: purchase orders, projects, expense reports, inventory, vendors etc.Perform general data entry tasksMay administer annual budget and track department spendingInitiate and monitor purchase orders, check requests, and petty cash payments; review and process invoices for payment; prepares and maintains records of financial transactionsMay be responsible for maintainingupdating department intranet webpage (SharePointShareport)Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)Perform other duties as assignedEducation and ExperienceAssociate's degree in business administration, Communications, or related major in a public or accredited private academic institution preferred1+ years of related experience administrative support requiredKnowledge, Skills, Abilities and Behaviors:Basic-intermediate knowledge of Microsoft OfficeFamiliarity or ability to learn SharePoint, Kronos, JD Edwards, Cognos, Boarddocs, and BuySpeed software systemsKnowledge of database managementGeneral knowledge of fiscal management and reconciliationAttention to detailPrioritization and organization skillsProblem-solution orientedWritten and verbal communication skillsInterpersonal skillsStrong customer service focus, internal and externalWorks well under pressure, at timesAbility to work autonomouslyAbility to interact and collaborate in a team environmentLimited degree of independent judgmentProfessionalismMaintain general degree of confidentialityDesire to learn department area of focusKey Competencies Required:AdaptabilityCommunicationsInterpersonalManaging PrioritiesMeeting DeadlinesMotivationPlanning & OrganizingResilienceTeamworkWork Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high. To apply, please go to careers. Only applications submitted through the Port Houston Careers website will be acknowledged. Port Houston is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government. Thank you for choosing Port Houston in your career search.Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Created: 2025-03-04