School Financial Bookkeeper

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. Our mission is to ensure academic success and social-emotional well-being for each student in an inclusive and nurturing environment that closes opportunity gaps.Before you begin the application process, please read the job description below carefully and review our application instructions and FAQs. Be sure your application reflects experience and education to meet any minimum qualifications listed. Once your application has been submitted, you will not be able to add documentation or make any changes. Reminder: Current permanent employees must apply through the Jobs Hub in Workday, not the external career site.Please note that application submission will be available only through 11:59 PM on the date prior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely.Job Posting End Date:03-13-2025DESCRIPTION Under the supervision of the school principal, the School Financial Bookkeeper will perform duties associated with the effective financial operation of the school for the school activity fund, as well as the school materials of instruction accounts. This is a bondable position which requires a high degree of accuracy, accountability and confidentiality. Work is reviewed periodically for accuracy and conformance with general instructions by the Principal or designated school administrator. MINIMUM QUALIFICATIONS Applicants must meet all qualifications below to be considered for the vacancy. Education: High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here.Experience: Two years of general office experience, at least one of which must have involved working with accounting or bookkeeping records. Six semester hours of accounting may be substituted for one year of experience in bookkeeping. Official college transcript is required.LICENSURE Valid drivers' licenseESSENTIAL POSITION RESPONSIBILITIES The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Maintains all school financial records, including generalized and specialized files.Ability to maintain HCPSS prescribed accounting and internal control procedures over school activity municating with Principal on internalfiscal controls for school activity accounts.Training school account managers on school activity fund accounting policies and procedures.Preparing and submitting timely monthly financial reports for the school activity fund.Ensuring established procedures are followed, including securing onsite funds, preparing deposit slips and transporting all receipted funds to the bank within established timeframes.Preparing monthly bank reconciliations.Responding to Account Manager inquiries and distributing monthly account balance reports.Maintaining and monitoring the office petty cash fund.Processing requisitions and verifying invoices for prompt plying with sales tax collection and remittance procedures.Preparing checks for disbursement based on approved voucher.Monitoring student obligation records and other amounts due to the school.Assist Principal with school use of materials of instruction budgeted funds by reconciling available budgets and preparing and submitting invoices to the Central Office for payment.Ensuring school compliance with the HCPSS Manual of Policies and Procedures for Administering School Activity Funds, including maintaining required documentation and preparing and submitting required reports.Preparing and submitting salary vouchers for the school as necessary.Preparing reports and correspondence as necessary.Receiving and responding to written and telephone inquiries from vendors, parents, staff andor others.Processing and monitoring orders for supplies, equipment and textbooks in the prescribed computer system in accordance with HCPSS policies and procedures.Performing financial analysis, including monitoring cash flow and forecasting cash needs.Provide information and assistance to internal and external auditors upon request.ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list. Communicating effectively both orally and in writing with school administrators, central office financial personnel, internal and external auditors, etc.Thorough knowledge of record keeping methods and bookkeeping methods.Knowledge of Maryland sales tax laws.Experience with budgeting procedures and budgetary process as well as billing procedures.Oral and written communication to include preparation of correspondence, business English, spelling, punctuation and grammar, and office procedures.Proficiency with computer technology in the office setting including various word processing, spreadsheet and database software programs.Basic operating knowledge of other office equipment.Excellent organizational and time management skills.Ability to work independently with minimal supervision.Working Hours The duty day for this position is 7.5 hours which will include a 30-minute unpaid, duty-free lunch period.APPLICATION REQUIREMENTS Complete applications must be submitted, and once your application has been submitted, you will not be able to add documentation or make any changes. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application. SELECTION CRITERIA Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closely match the position qualifications and the needs of the school system. EMPLOYMENT INFORMATION Compensation This is a 10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The current salary range for this position is Grade 8 on the HCEA-ESP Secretaries and Assistants salary scale. Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime. Retirement Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). A qualifying employee cannot reject membership, nor can an ineligible employee elect membership. The annual contribution to the pension plan will be 7% of an employee's annual salary. Benefits HCPSS offers a comprehensive benefits package for eligible employees. Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit. Pre-Employment Requirements Professional references will be contacted prior to any offer of employment. Recommended candidates will be required to provide references from current and recent supervisors. All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination andor drug testing. Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship. For questions regarding this posting, please contact Equal Opportunity Employer Applicants who may require assistance andor an accommodation during the recruitment process for steps such as completing the application or interviewing should contact Julia Bialeski, Coordinator of Recruitment and Hiring, at or by calling (410) 313-5600.HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity andor expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.Join our award-winning workforce and make a difference in the lives of our students!

Created: 2025-03-04