Budget and Treasury Division Analyst (Management ...

Salary : $89,053.91 - $146,991.11 AnnuallyLocation : Fremont, CAJob Type: Full-time, regularJob Number: 24FIN03Department: FinanceOpening Date: 09272024 DescriptionThe City of Fremont's Finance Department is recruiting for:Budget and Treasury Division Analyst (Management Analyst III)VIEW OUR RECRUITMENT BROCHUREThe DepartmentThe Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City. First Review of ApplicationsThe first review of applications is October 18, 2024 at 12:00 p.m. PST. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume, cover letter, and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection ProcessThe process may include individual andor panel interviews, professional reference checks, fingerprint check for criminal history and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.Reasonable AccommodationHuman Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing . Contact UsFor additional information, please contact Human Resources Department at:. The information contained herein is subject to change and does not constitute either an expressed or implied contract. Management Analyst IDefinitionUnder general supervision, provides administrative staff support to a City department andor division in departmentaldivisional administration and operations, staff analysis and special projects andor program administration; performs related duties as required.Class CharacteristicsThis is the entry-level professional classification in the Management Analyst series. Incumbents are responsible to apply knowledge of management principles and practices to a variety of assignments, participating in the administration of payroll, personnel, budget, small projectsprograms, legislative analysis, research etc. as required. Initially work methods and resources are identified, policies and procedures are explained, and assignments are supervised in progress as well as upon completion. As experience is gained work is checked upon completion, with problems brought to the attention of the supervisor. This classification is distinguished from the next higher level of Management Analyst II in that the latter is the full journey level in the series, working independently to accomplish the duties and responsibilities assigned.Management Analyst II DefinitionUnder direction, provides administrative staff support to a City division, andor department in administration and operations, staff analysis and special projects andor program administration; serves as a member of the department's management team; performs related duties as required.Class CharacteristicsThis is the journey level professional classification in the Management Analyst series. Incumbents are responsible to independently perform work in a variety of assignments in the administration of payroll, personnel, budget, special projects and programs, legislative analysis, andor research, and the support of public boards and commissions, as required. Assignment and objectives are established but work methods and resources are left to the incumbent's discretion. Review of work is periodic, usually at incumbent request and upon completion. This classification is distinguished from the next higher level of Management Analyst III by the latter's high degree of independence and level of responsibility, the greater complexity of work assigned, management of large programs andor supervisory responsibility for one or more professional positions. Essential FunctionsManagement Analyst IPosition exists in a variety of departments. Not all functions are essential in all departments depending on department needs.•Conducts research on rules, regulations, legislation, case law and special projects.•Prepares technical reports.•Participates in divisionaldepartmental budget process and financial management.•Participates in organizational analyses and design.•Monitors legislative activity.•Participates in program administration activities.•Conducts statistical studies.•Participates in staff support to public boards and commissions.•Researches and responds to public complaintsinquiries.•Participates in the study, design and implementation of administrative procedures.•Prepares written and verbal reports.•Participates in the establishment and maintenance of inter-departmental, inter-agency andor inter City communication.•Prepares public notices and news releases.•Researches grant programs, assists with the preparation of grant applications.•May administer ongoing departmentaldivisional programscontracts.•May represent the divisiondepartment with other agencies, citizen groups andor private individuals.•Conducts surveys.Marginal Functions•Other duties as assigned.Management Analyst IIPosition exists in a variety of departments. Not all functions are essential in all departments depending on department needs.•Monitors, administers and coordinates the preparation of divisionaldepartmental budgets.•Participates in the budget review process.•Administers departmentdivision payrollpersonnelpurchasing processes.•Participates in financial management activities.•Conducts research.•Prepares special reports.•Administers assigned programs, such as the internal Hazardous Materials Program and the Volunteer Program.•Conducts organizational, operational, and fiscal analysis studies.•Provides staff support to public boards, commissions and meetings.•Researches and responds to public complaints and inquiries.•Studies, designs and implements administrative systems and procedures.•Establishes and maintains interdepartmental andor interagency communications.•Coordinates the establishment of interagency programs and projects.•Performs legislative and statistical analysis.•Prepares specifications, requests proposals, negotiates and monitors contracts.•Prepares public notices and news releases.•Participates in the implementation of the City's Affirmative Action Plan.•May lead the work of other professional staff.•Conducts surveys.•May supervise clerical and technical support staff.•Provides technical training as required.Marginal Functions•Other duties as assigned. Minimum QualificationsManagement Analyst IKnowledge, Skills and AbilitiesKnowledge of: Research methodologies, of technical and analytical report writing, data collection and analysis. Working knowledge of: the principles and practices of public administration; of budgeting and financial analysis; fiscal analysis; accounting; principles functions of government; relationships between local, state and federal governments; legislation and regulations relating to non discrimination; automated information systems; program management; group dynamics.Ability to: Apply conceptual knowledge to the administration of a public agency; perform administrative staff work; conduct research; communicate effectively both verbally and in writing; prepare technical reports and presentations; read and analyze fiscal reports; participate in and report on organizational and operational analyses; provide staff support to public boards and commissions; read and interpret complex rules, regulations, legislation and technical reference materials; understand divisional andor departmental goals within the context of the organization; participate in the preparation of funding proposals, budgets & budget monitoring; organize and prioritize work assignments; develop and maintain cooperative working relationships with people from a variety of ethnic and socio-economic groups; learn organizational policies, procedures and dynamics; learn public sector personnel cumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.EducationExperienceAny combination of education andor experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: A bachelor's degree from an accredited college or university in public administration, business administration, finance, economics or a related field. Technical experience in administrative support may be substituted for up to two years educational requirement.LicensesCertificatesSpecial RequirementsThis classification requires the ability to travel independently within City limits. This classification also requires possession of a Class C California driver's license. Failure to maintain this license will result in discipline up to and including termination.Physical and Environmental DemandsRare = 66%Sitting: ConstantWalking: RareStanding: areBending (neck): FrequentBending (waist): RareSquatting: RareClimbing: NeverKneeling: NeverCrawling: NeverJumping: NeverBalancing: NeverTwisting (neck): RareTwisting (waist): RareGrasp - light (dominant hand): RareGrasp - light (non-dominant): RareGrasp - firm (dominant hand): RareGrasp - firm (non-dominant): RareFine manipulation (dominant): FrequentFine manipulation (non-dominant): FrequentReach - atbelow shoulder: RareReach - above shoulder level: NeverPushpull:Up to 10 lbs. Rare11 to 25 lbs. Rare26 to 50 lbs. Never51 to 75 lbs. Never76 to 100 lbs. NeverOver 100 lbs. NeverLifting:Up to 10 lbs. Rare11 to 25 lbs. Rare26 to 50 lbs. Never51 to 75 lbs. Never76 to 100 lbs. NeverOver 100 lbs. NeverCarrying:Up to 10 lbs. Rare11 to 25 lbs. Rare26 to 50 lbs. Never51 to 75 lbs. Never76 to 100 lbs. NeverOver 100 lbs. NeverCoordination:Eye-hand: RequiredEye-hand-foot: Not requiredDriving: Not requiredVision:Acuity, near: RequiredAcuity, far: Not requiredDepth perception: RequiredAccommodation: RequiredColor vision: RequiredField of vision: Not requiredTalking:Face-to-face contact: RequiredVerbal contact wothers: RequiredPublic: RequiredHearing:Normal conversation: RequiredTelephone communication: RequiredEarplugs required: Not requiredWork environment:Works indoors, using computer monitor, works around others, works alone, works with others.Management Analyst IIKnowledge, Skills and AbilitiesKnowledge of: Principles and practices of supervision.Ability to: Plan, organize and administer programs andor projects; conduct organizational, operational, fiscal and statistical analysis; employ theories of group dynamics; make presentations; communicate effectively both verbally and in writing; develop and maintain effective working relationships with people from a variety of ethnic and socio-economic groups; develop for recommendation programs, procedures, organizational structures, operational guidelines and implement same as cumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.EducationExperienceAny combination of education andor experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: a Bachelor's degree in public administration, business administration, finance, economics or a related field and three (3) years progressively responsible professional level organizational administration andor operational support duties; a Master's degree in one of the fields listed above may be substituted for one (1) years experience.LicensesCertificatesSpecial RequirementsThis classification requires the ability to travel independently within and outside City limits and possession of a Class C California driver's license. Failure to maintain this license will result in discipline up to and including termination.Physical and Environmental DemandsRare = 66%Sitting: ConstantWalking: RareStanding: RareBending (neck): FrequentBending (waist): RareSquatting: RareClimbing: NeverKneeling: NeverCrawling: NeverJumping: NeverBalancing: NeverTwisting (neck): RareTwisting (waist): RareGrasp - light (dominant hand): RareGrasp - light (non-dominant): RareGrasp - firm (dominant hand): RareGrasp - firm (non-dominant): RareFine manipulation (dominant): FrequentFine manipulation (non-dominant): FrequentReach - atbelow shoulder: RareReach - above shoulder level: NeverPushpull:Up to 10 lbs. Rare11 to 25 lbs. Rare26 to 50 lbs. Never51 to 75 lbs. Never76 to 100 lbs. NeverOver 100 lbs. NeverLifting:Up to 10 lbs. Rare11 to 25 lbs. Rare26 to 50 lbs. Never51 to 75 lbs. Never76 to 100 lbs. NeverOver 100 lbs. NeverCarrying:Up to 10 lbs. Rare11 to 25 lbs. Rare26 to 50 lbs. Never51 to 75 lbs. Never76 to 100 lbs. NeverOver 100 lbs. NeverCoordination:Eye-hand: RequiredEye-hand-foot: Not requiredDriving: Not requiredVision:Acuity, near: RequiredAcuity, far: Not requiredDepth perception: RequiredAccommodation: RequiredColor vision: RequiredField of vision: Not requiredTalking:Face-to-face contact: RequiredVerbal contact wothers: RequiredPublic: RequiredHearing:Normal conversation: RequiredTelephone communication: RequiredEarplugs required: Not requiredWork environment includes:Works indoors, using computer monitor, works around others, works alone, works with others. Management Analyst IClass Code: 1070FLSA: ExemptEEOC Code: 2Barg. Unit: UMEProbation: 12 monthsRev.: 0709Management Analyst IIClass Code: 1060FLSA: ExemptEEOC Code: 2Barg. Unit: UMEProbation: 12 monthsRev.: 072009The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and longshort-term disability insurance.To view a summary of the benefits the City offers, please visit: 01 Please be specific in answering the Supplemental Questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Select "Yes" to reflect that you have read and understand this statement. Yes No 02 I have attached my cover letter. (You must attach a cover letter in order for your application to be considered complete) Yes No 03 I have attached a resume. (You must attach a resume in order for your application to be considered complete) Yes No 04 What is your highest level of education? Did not complete high school or equivalent High school diploma or equivalent Some college Associate's degree Bachelor's degree Master's degree 05 If you indicated above that you possess a college degree, please select your majorarea of study below: Public Administration Business Administration Finance Economics Related Field I do not currently hold a degree 06 If you marked "Related Field" in the previous response, please list your degree majorfield of study in the space below. If you did not select "Related Field" in the previous response, please write "NA." 07 If you marked "I do not currently hold a degree" on question #5, technical experience in administrative support may be substituted for up to two years of the educational requirement. Do you intend to utilize the substitution option in order to meet the requirements for the position? Yes No 08 If you answered "Yes" to the previous question, please briefly describe your technical experience in administrative support that you intend to use as substitution. If you do not plan to use the substitution option, write "NA". 09 Please indicate how many years of progressively responsible experience you have in organizational administration or organizational support. None Less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years to less than 5 years 5 years or more 10 If you have less than three (3) years of experience, a master's degree can be substituted for one (1) year of experience. Do you intend to utilize the substitution option in order to meet the requirements for the position? Yes No 11 If you answered "Yes" to the previous question, please list the degreearea of study that you intend to use as substitution. If you do not plan to use the substitution option, write "NA". 12 Do you have work experience in a governmentalmunicipal setting? Yes No 13 Do you possess a Certified Public Finance Officer (CPFO), Certified Public Accountant (CPA), Chartered Financial Analyst (CFA), or other relevant Certification or license? Yes No 14 If you marked "Yes" in the previous response, please identify which certification(s) or license(s) you hold. If you selected "No" in the previous response, please write "NA." 15 Have you participated in the budget development process for a public agency (or a major sub-unit)? Yes No 16 If you marked "Yes" in the previous response, please briefly describe your experience. If you selected "No" in the previous response, please write "NA." 17 Have you been responsible for developing financial models or forecasting tools? Yes No 18 If you marked "Yes" in the previous response, please briefly describe your experience. If you selected "No" in the previous response, please write "NA." 19 Have you been involved in managing the investment of public funds? Yes No 20 If you marked "Yes" in the previous response, please briefly describe your experience. If you selected "No" in the previous response, please write "NA." 21 Have you participated in the issuance or ongoing administration of municipal debt? Yes No 22 If you marked "Yes" in the previous response, please briefly describe your experience. If you selected "No" in the previous response, please write "NA." Required Question

Created: 2025-03-04