Administrative Assistant

We are looking for an Administrative Assistant to provide executive support to the ETS Chief Operating Officer (COO) and her leadership team. The ideal candidate will be organized, detail-oriented, and thrive in an entrepreneurial environment. This individual should be able to exercise good judgment in a variety of situations, with strong written and verbal communication skills, and the ability to balance multiple priorities. The right candidate is expected to operate with a high level of professionalism, reflecting positively on the organization. As a highly visible role, the Administrative Assistant will engage with senior stakeholders on a daily basis. Job Responsibilities: Managing an organized calendar, including coordinating meeting scheduling with key stakeholders, organizing logistics for in-person and zoom meetings, and ensuring all materials meeting prep is in place in advance of meetings Ability to work on presentations and assist COO and ED leads in presentation prep and editing and some other ad hoc project type work. This may include collecting & collating information from Mgmt team for various divisional exercises. Zoom meeting set up, travel booking experience with CSTO Systems Arrange travel and accommodations for executives. Prepare expense reports. Experience with Concur is an asset. Manage sensitive matters with a high level of confidentiality and discretion Help coordinate logistics for divisional events Represent the COO team in a positive light through excellent follow-through skills and sound judgment. Qualifications: 8+ years of related experience in a fast-paced environment supporting senior level executives Experience in financial management industry is a plus Ability to adapt to a fast-paced environment and ambiguous situations Excellent communication and time management skills; proven ability to meet deadlines Ability to communicate well at all levels of staff and leadership Excellent ability to multi-task and to set precedence for deliverables Proficiency in Outlook and experience with the Microsoft suite of applications including PowerPoint, Excel, and Microsoft Word Experience with communications applications: Zoom, Skype, Teams, VBrick Comfortable running reports from in-house applications Demonstrates capability to work independently and take ownership of processes Bachelor's Degree: Preferred Additional Details: Work location: 1 New York Plaza New York NY USA 10004 Schedule: Hybrid: 3 days a week, flexible to more. Spruce Technology, Inc. is a mid-size, award-winning (Inc 5000, SmartCEO, Entrepreneur of the Year) technology services firm with a steadily growing portfolio of commercial and government clients. Spruce provides innovative technology solutions, specialized IT staff, and IT strategy consulting nationwide. Spruce maintains partnerships with major technology vendors and continually develops leading-edge offerings in service areas such as digital experience, data services, application development, infrastructure, cyber security, and IT staffing. Spruce Technology, Inc. is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Consistent with the Americans with Disabilities Act, it is the policy of Spruce Technology, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. All full-time employees are eligible for the following benefits: Medical, dental, vision health benefits Life Insurance and AD&D (paid by company) 401k, Flexible and Dependent Care Spending Account plans. Paid-time Off or Paid Sick Leave (amount dependent on position level and if required by state).

Created: 2025-03-04