25-101 Office Assistant (CA2)- University ...

Salary: $37,555.00 AnnuallyLocation : West Chester University, PAJob Type: Regular Full-TimeJob Number: 25-101Department: University Communications and MarketingOpening Date: 02262025 Position SummaryJoin a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's University Communications and Marketing invites applicants for the position of Office Assistant (CA2). West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.University Communications and Marketing tells the compelling stories of WCU faculty, students, alumni, and staff across numerous media platforms and is dedicated to promoting and strengthening WCU's image on local, regional and national levels through strategic bran development, marketing, media relations, publication design & development, social media, and much more. Reporting to the Senior Associate Vice President for Communications and Marketing, the Office Assistant serves as the primary point of contact for the office, provides administrative support to five managers and the Communications Committee, and provides excellent customer service to students, faculty, staff, and other campus partners.The ideal candidate values teamwork and will demonstrate strong organizational, problem-solving, and collaboration skills; customer service experience; and the ability to communicate effectively across a diverse population.Responsibilities include: Serve as first point of contact for students, faculty, parents, and campus partners including news reporters and marketing vendorsAssist visitors with directions, parking regulations, parking passes and public events Answer incoming callsMaintain department email accounts and respond to routine inquiriesProvide information accurately and professionallyMaintain and update electronic calendars Maintain and monitor monthly budget reports Schedule meetings and events including room reservationsContact media tracking source to purchase TV media placements and in preparation for posts on web page and social media (Facebook, Twitter, Instagram)Post events on calendars to increase the number of attendeesCoordinate staff photographer schedule and schedule out-source photographersCoordinate, review, and prepare meeting minutes and other materials for distributionCompile clips count for the UniversitySend "people of focus" links to the Foundation for the WCU magazine and donor generation Maintain a count of media placements in written and digital publications, radio, and TV news outletsGenerate and monitor payment requests for outsourced services and vendorsProvide administrative support for the signing of contractsUpdate snow closing lists and contact media outlets Oversee student worker and approve timesheetsSubmit Facilities, Public Safety, and IS&T work ordersAdminister departmental purchasing card(s)Distribute mailOrder and maintain office suppliesPerform other duties as assigned Minimum Qualifications Six months as a Clerical Assistant 1 (Commonwealth title) ORGraduation from high school ORAn equivalent combination of experience and training Demonstrated proficiency in the use of Microsoft Office Suite including Outlook, Word, Excel, and TeamsRequired knowledge, skills, and abilities:Knowledge of standard vocabulary and usage, spelling, grammar, and punctuationAbility to use an alphanumeric keyboardAbility to proofread information for conformance with prescribed standardsAbility to sort and file informationAbility to perform mathematical calculationsAbility to follow oral instructionsAbility to read and understand written materialsAbility to communicate effectively orallyAbility to communicate effectively in writingAbility to establish and maintain effective working relationships Preferred Qualifications Experience in an administrative or receptionist roleDemonstrated experience utilizing Microsoft Office Suite to manage calendars and reportsCustomer service experienceExcellent written communication skillsExperience with social media Special InstructionsCandidates should apply online at Application materials must include a resume, cover letter and three professional references (all required for consideration).Applicants must successfully complete the interview process to be considered as a finalist.Developing and sustaining a diverse faculty and staff advances WCU's educational mission and Strategic Plan for Excellence. West Chester University is an Affirmative ActionEqual Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities. On the first working day, new employees are eligible to enroll in medical benefit plans and can choose between two PPO plans or an HMO plan. Supplemental dental, vision, hearing and prescription coverage is also offered to employees. The Get Healthy Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health. Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses. A University mission to support employee personal and professional growth. PASSHE tuition waiver lowers the cost of college expenses. Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays. Choice of two group retirement plans with generous employer contributions. Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire. Group life insurance is provided at no cost to all permanent employees. Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIPAD&D) are available to employees. State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.The employee group for this position is American Federation of State, County, and Municipal Employees (AFSCME). For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE .Theinformation is provided for general purposes only. Legal Plan Documents will govern any discrepancies that may arise. Benefits, benefit levels, and eligibility rules are subject to change. The benefits described are available to most employees; however, certain eligibility requirements must be met.01 My level of experience in an administrative or a receptionist role is: Very experienced Some experience No experience 02 My level of experience utilizing Microsoft Office Suite to manage calendars is: Very experienced Some experience No experience 03 My level of experience supporting budget management including reporting, invoicing, and reimbursements is: Very experienced Some experience No experience Required Question

Created: 2025-03-03