Management Analyst II - Asset Management

Salary: Depends on QualificationsLocation : Tualatin, ORJob Type: Full TimeRemote Employment: FlexibleHybridJob Number: 2025-00002Department: Public WorksDivision: PW AdministrationOpening Date: 02242025Closing Date: 392025 11:59 PM Pacific SummaryThis position will lead the development of a citywide asset management program helping schedule, track, and plan the maintenance and replacement of City assets including water, sewer, and stormwater lines, roads and sidewalks, parks and facilities, and fleet vehicles and other equipment. As a Management Analyst II, you will lead the development of an asset management program to help guide our staff in their daily work to assess infrastructure, plan regular maintenance and replacement of major City infrastructure, and document our efforts to guide future work. This is an amazing opportunity to help build a critical program from the ground up, gain a variety of skills and knowledge, and leave a lasting impact on our community. Priorities and projects: Assist Public Works Operations Staff to organize and track their daily workRecommend operational changes to align with asset management best practicesUpdate and implement the Public Works Department's Strategic Asset Management Plan (2021)Guide the procurement of new asset management softwarePublic Works Culture:The Public Works Team is a collaborative group that strives for continuous improvement. We take pride in delivering the essential services that keep our community happy, healthy, and thriving. We value innovation and creativity, and embrace risk tolerance for new ideas. We offer a flexible work environment. You'll join our Public Works Administrative Team, a group of 4 staff working to support the department, which consists of 23 staff working in our water, streetstormsewer, and fleetfacilities divisions.About the City: The City of Tualatin, located in Washington County , Oregon, is a thriving community that blends urban amenities with a small-town charm. As a City that values sustainability, innovation, and community engagement, we are committed to enhancing the quality of life for our residents through effective management of public resources. Our ideal candidate: We're looking for someone with the following experience, skills, and traits to join our team:Bachelor's degree in computer science, information system management, geographic information systems (GIS), business administration, or public administration3 years of experience in asset management, analysis, or a related fieldStrong analytical skillsAbility to conduct research and self-teachDesire to learnAbility to succeed with minimal directionEnjoys a collaborative work environment working with a diverse group of people Essential Duties and ResponsibilitiesProvides training and technical guidance in asset management principles and decision making processes; assists department leadership in business process documentation and improvement.Develops or oversees the development of recommendations on prioritized strategic maintenance and capital project programs for City infrastructure using historical, current use, condition, replacement costs, maintenance costs and other data consistent with asset management principles and best practices.Coordinates asset management activities and communications; collaborates with Engineering, Public Works, and Parks Maintenance divisions, and other City Departments as needed regarding the preventative maintenance, rehabilitation, repair, or replacement of municipal assets.Coordinates with Risk Management regarding insurance coverage and asset inventory. Coordinates with Finance, reporting on asset values and assisting with annual budgeting. Coordinates with Public Works management staff and staff in other City Departments to identify, develop, and implement customer service goals, levels of service, and performance measures.Develops and recommends asset management policy and strategy to minimize total cost of ownership, increase reliability, and meet performance standards throughout the organizationAnalyzes program data; recognizes issues and trends; identifies options, consequences and develops conclusions and recommendations; prepares complex statistical reports and makes presentations.Performs day-to-day development, operation, and maintenance related to the asset management software. This may include, but is not limited to, formatting of data collection for accuracy of information, develop and prepare data queries using a variety of reporting interfaces, tools and applications.Works with vendor(s) to resolve technical issues and develop program improvements and implement upgrades.Coordinates with GIS to maintain a comprehensive GIS database. Creates and updates graphs, spreadsheets, charts, and other related technical documents to track, manage, maintain, and replace City assets. Coordinates with Information Services staff on asset management software administration.Evaluates and monitors the integrity of the Public Works technical systems. Coordinates with the IS department to resolve problems with the system applications and works with the software providers to accomplish specific maintenance and modifications.Establishes and maintains data and pertinent records; prepares statistical and narrative report to assist all utilities in asset grouping, routine and preventative maintenance scheduling, replacement schedules, activity based costing, task management, historical trend analysis of works orders, and other reports as needed; tracks and closes out service requests and work orders as needed.Trains and assists other staff in the utilizing these computer systems and keeps them apprised of changes and upgrades to asset database.May work outdoors to inspect and gather data related to various infrastructure assets.Analyzes computer software needs of public works and makes recommendations in conjunction with Information Services department.Monitors system effectiveness, evaluate and recommend improvements in operations, systems, procedures, policies and methods pertaining to digitizing workflow information. Attends project demonstrations, seminar, workshops, and other professional opportunities to maintain the necessary level of asset management expertise.Assists with complex analytical work in such areas as budget and finance, risk, public information, and program evaluation using data generated from asset management program.Conducts a variety of analytical and operations studies regarding departmental and programmatic activities; evaluates alternatives, makes recommendations and assists with the implementation of procedural, administrative andor operations changes after approval.Researches, develops, and writes a variety of reports.Conducts research, analyses findings, and presents recommendations.Conducts research and performs studies and prepares reports containing proposed or recommended solutions or courses of action. Responds to issues raised by members of the public, coordinating responses with other staff or outside agencies as appropriate. Provides information, explains processes, and gives advice; makes recommendations for resolution. Manages assigned contracts and projects to achieve goals within available resources. Reviews progress of contracts and grants and holds contractors accountable for terms of contracts. Represents the City at various local, regional and statewide meetings, serves on committees. Gathers, synthesizes and filters information obtained at these meetings for use by a department director, City Manager andor City Council. Makes presentations to City Council, advisory committees, citizen involvement organizations, civic groups and the general public as assigned. Prepares and delivers speeches, presentations, resolutions, ordinances, contracts, administrative policies. Advises department director on projects. Prepares recommendations for implementation of new systems, procedures or organizational changes. Prepares grant applications from a variety of sources including regional, state, federal or private sources. Administers grant projects. Exercises independent judgment and initiative and applies knowledge of organizational programs and procedures in meeting a wide variety of problems involving public, intergovernmental and interdepartmental relations. Independently assesses and prioritizes daily workload. Provides public information for the City; Prepares news releases and official statements; Coordinates and edits newsletters or articles; Designs displays, visual arts and web page information. Administers and monitors programproject budgets. Assures that assigned projects are performed within budget; monitors contracts to ensure accountability for quality work products, service delivery and cost controls.Assists in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates activities with other departments, agencies and contractors as necessary. Composes correspondence, reports, ordinances, resolutions and other informational material as assigned. Creates, tracks, and maintains records in an efficient and functional manner. May exercise limited supervision in special instances. Drives to city facilities, vendors, training programs, and meetings, as necessary. QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, andor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Considerable knowledge of the principles, practices and techniques of business and public administration. General understanding of the procedures the assigned department, including an understanding as to how these relate to the City organization as a whole.Possession of additional specialized knowledge, skills and abilities pertinent to the assignment, specifically: knowledge of grant procedures; ability to facilitate public input processes and public meetings; ability to draft, negotiate and oversee contracts for special projects and studies; ability to coordinate and resolve conflicting points of view to obtain successful outcomes; ability to research legal issues, draft and present recommendations to the department team.Ability to provide effective leadership and coordination in developing solutions and recommending new techniques. Ability to establish and maintain effective working relationships with employees, officials and the general public. Ability to exercise resourcefulness, tact and perspective in developing solutions and new techniques.Ability to assemble, organize and present statistical, financial and factual information derived from a variety of original and secondary sources utilizing a variety of media. Advanced skill in data base preparation and manipulation, designing spreadsheets, Power Point presentations, word processing and financial software. Analytical Skills: Collect and synthesize complex information. Provide analyzed and logical recommendations to management. Ability to analyze data and summarize results in a presentable and understandable format for City staff and elected puterSkills: The following skill slisted in the Management Analyst II classification description are an important component of the position to assist the preparation of the emergency management training and tracking, annual IMS budgets, franchise evaluation, project financial support, presentation development and other tasks.Ability to assemble, organize and present statistical, financial and factual information derived from a variety of original and secondary sources utilizing a variety of media. Skill in database preparation and manipulation, designing spreadsheets, digital presentations, word processing and financial addition, possession of advanced application skills are needed. These include the ability to: Edit Drupal webpagesDevelop and solve mathematical and financial formulas in Excel;Create and edit tables, charts and graphs, conditional formulas, and conditional formatting in Excel; Import and export data to and from other software;Perform advanced formatting of cells and spreadsheets to improvere adability in Excel.Writing Skills: Able to clearly and concisely create written content. Communications with internal and external audiences will be well-researched, contain accurate content, spelling, and understanding of grammar.EDUCATION andor EXPERIENCEGraduation from an accredited college or university with a Bachelor's Degree in computer science, information system management, geopgraphic information systems (GIS), business administration, or public administration. Three (3) years of experience in a field closely-related to the position, as determined by the City. Experience in GIS is preferred. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the essential functions of the position may substitute for the above.CERTIFICATES, LICENSES, REGISTRATIONSPossession of, or the ability to secure possession of, a valid Oregon driver's license. Asset Management andor GIS certification is desireable. Additional InformationSUPERVISORY RESPONSIBILITIES: Supervision is not a normal responsibility of this position. May exercise some limited supervision in special instances. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift andor move up to 25 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outdoor weather conditions.There are a wide variety of benefits available to employees represented by the Tualatin Employees Association. These benefits include: health, dental with orthodontia, vision, life insurance, voluntary life insurance plans, flexible spending accounts for health care and dependent care, an employee assistance program, and voluntary deferred compensation programs.For more information, follow the link below:01 How many years of experience do you have in Asset Management? 0-11 Months 12-23 Months 24-59 Months 60 or more Months 02 How many years of experience do you have using a computerized maintenance management system (CMMS)? 1-11 Months 12-23 Months 24-59 Months 60 or more Months 03 Fo you have a GIS certificate from the GIS Institute or an accredited college or university? (If yes, please attach a copy with your application) Yes No 04 Do you have an Asset Management certification from the Institute of Asset Management or an accredited college or university? (If yes, please attach a copy with your application.) Yes No 05 How many years of experience do you have managing projects or programs that span multiple work groups? 0-11 Months 12-35 Months 36-59 Months 60 or more Months 06 Please select the option below that best represents your experience with collecting andor analyzing data I have minimal experience with collecting or analyszing data to make recommendations to leadership. I have analyzed data provided by others to inform leadership decisions, but have not led the recommendation process. I have worked as part of a team to collect and analyze issues, develop recommendations, and present them to leadership, resulting in measurable improvements to a program I have independently collected and analyzed data to identify issues, developed recommendations, and presented them to leadership, resulting in measurable improvements to a program. 07 Please briefly describe your experience in asset management, computerized maintenance management systems (CMMS), andor geographic information systems (GIS). Please include your role and responsibilities. If none, write NA. 08 Please describe your experience implementing or overseeing programs that span multiple work groups. If none, write NA 09 Are you a current City of Tualatin employee or volunteer? Yes, I am a current City of Tualatin Employee I am not employed by the City of Tualatin 10 Under Oregon law, veterans who meet minimum qualifications for a position may be eligible for employment preference. If you think you may qualify, please read the following checklist carefully. Check the box for each item that is appropriate. To receive veteran's preference, you must complete this section, and attach the required documentation when you submit this application. Acceptable documentation is either a copy of your DD-214, "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under honorable conditions, or as otherwise specifically noted below ."Active duty" does not include attendance at a school under military orders, except schooling incident to an active enlistment or a regular tour of duty, or normal military training as a reserve officer or member of an organized reserve or a National Guard unit. I served on active duty with the Armed Forces of the United States for a period of more than 90 consecutive days beginning on or before 13155, and was discharged or released under honorable conditions. I served on active duty with the Armed Forces of the United States for a period of more than 178 consecutive days beginning after 13155, and was discharged or released under honorable conditions. I served on active duty with the Armed Forces of the United States for 178 days or less, and was discharged or released under honorable conditions because of a service-connected disability. I served on active duty with the Armed Forces of the United States for 178 days or less, and was discharged or released under honorable conditions and have a disability rating from the United States Department of Veterans Affairs. I served on active duty with the Armed Forces of the United States for at least one day in a combat zone and was discharged or released from active duty under honorable conditions. I received a combat or campaign ribbon or an expeditionary medal for service in the Armed Forces of the United States and was discharged or released from active duty under honorable conditions. I am receiving a nonservice-connected pension from the United States Department of Veterans Affairs (REQUIRED DOCUMENTATION: a letter from the US Department of Veterans Affairs indicating you receive a nonservice-connected pension) I am not a veteran 11 Qualified Disabled Veterans - You may claim additional employment preference if you check at least one box in the section below and provide proof of eligibility by attaching BOTH of the following documents with this application:1. A copy of your DD-214 or 215, Certificate of Discharge, Copy 4, and2. A public employment preference letter from the United States Department of Veterans Affairs. To order the letter, call 1-800-827-1000 and request a public employment preference letter. I am entitled to disability compensation under laws administered by the United States Department of Veterans Affairs I was discharged or released from active duty for a disability incurred or aggravated in the line of duty. I was awarded the Purple Heart for wounds received in combat. I am not a disabled veteran Required Question

Created: 2025-03-03