Accounts Payable Specialist

POSITION SUMMARY The Accounts Payable Specialist performs a variety of accounting clerical tasks related to the maintenanceprocessing of Freight Carrier and Agent records invoices for Company's various clients and vendors.ESSENTIAL DUTIES AND RESPONSIBILITIESThe essential functions include, but are not limited to the following:•Data -entering invoices for payment•Making sure all vendors insurance is up to date•Working with Ops to resolve discrepancies on invoices•Processing backup reports after data entry•Managing weekly checks and recording all checks into computerized software programs•Preparing vendor checks for mailing and listing all vendor checks in a log tracking book•Maintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronically•Entering Carrier and Agent profiles as well as updating Agent Tariffs.•Updating weekly Fuel Surcharge for the vendors•Requesting Bi-Monthly Statements from Vendors to compare with Aging - able to do SOA reconciliation.•Upholding professionalism by providing courteous customer service to visitors, clients, and vendors•Performing other duties as assignedMINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)•High school diploma or G.E.D. equivalent required•Two or more years Accounts Payable (AP) andor payroll experience required•Equivalent combination of education andor experience will be considered•General understanding of accounting practices and principles•Experience with automated accounting programs and systems•Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook) - able to do vlookups and pivot tables (required).•Excellent computer skills using 10-Key by touch and ability to type 40 WPM•Must possess proficient ability to communicate in English in oral and written format•Ability to apply discretion and trust with confidential material•Ability to maintain a high level of accuracy in preparing and entering financial data•Ability to effectively apply analytical and problem-solving skills•Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines

Created: 2025-03-02