Payroll Specialist

Payroll SpecialistMSC USA - New York80,000.00 - 90,000.00 USDJob Summary Processes all aspects of multiple state payroll, ensuring pay is processed on time, accurately, and in compliance with government regulations. Maintains employee time records, ensuring a high level of accuracy. Essential functions •Enters, maintains, and processes information in the payroll system; information may include employees' hourly rates, payable hours, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, and other information. •Updates payroll records for new hires, terminations and changes in pay, exemptions, insurance coverage, titles, internal transfers etc. •Has a thorough understanding of tax regulations and compliance requirements. •Collects and verifies timesheet data. Calculates commissions, bonuses, taxes, and deductions. •Ensures proper processing of payroll deductions for taxes, benefits, and other deductions. •Serves as a first point of contact for employee inquiries and requests for payroll-related concerns. •Maintains accurate records of payroll documentation, bill back invoices and transactions. •Works with 401K TPA and Auditors (internal and external) for annual 5500 filing and year end true-up. •Prepares reports for accounting, auditing, tax reporting purposes, by compiling summaries of earnings, taxes, deductions, leave, disability, etc. •Reports and updates third party sick pay and payroll adjustments for offsets. •Supports a variety of HR compliance matters: o Supports annual open enrollment including system maintenance and post-data processing. o Processes payroll transactions including salaries, benefits, taxes, and other deductions. o Calculates pay according to hours worked incorporating leaves and overtime. o Maintains a good level of knowledge about evolving laws and legislation and keeps management updated. •Performs other duties as assigned.Qualifications & Key Competencies: Skills, experience, education requirements •Minimum 5 years of multi-state, progressive Payroll experience •Full working knowledge of ADP WorkforceNow (ADP WFN) or other payroll software, including of overtime calculations and adjustments •Knowledge of U. S. Payroll laws, regulations, and requirements •Proficiency in Microsoft Excel or related software, including pivot tables, VLookups, conditional formatting, formulas •Good knowledge of payroll function including preparation, balancing, internal controls, and payroll taxes. •Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or equivalent experience •Strong analytical and problem-solving skills •Ability to maintain data confidentiality, high integrity, and business ethics •Excellent organizational skills and attention to detailPhysical Demands •Prolonged periods sitting at a desk and working on a computer •Must be able to lift up to 15 pounds at a timeWork Authorization Authorization to work in the U.S Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time or without notice, as necessitated by business demands.What We OfferHealth InsuranceDental & Vision InsuranceLife Insurance: one-time annual salary up to $50,000Long Term Disability InsurancePaid Parental LeaveBusiness Travel InsuranceFlexible Spending Accounts - (Health, Dependent Care, TransitParking)Supplemental Life, Accident, Critical Illness and Hospital Indemnity PlansYou will also have access to additional benefits, effective day one:Short Term Disability Insurance401K Plan - 3% Safe Harbor Contribution with option for additional 3% employer match.Wellness Program initiatives Free MSC Partner Subscriptions with CalmPartner Discount Programs with MSC Cruises, Apple, Dell, Nissan, Whirlpool, AT&T, Pets Best and others.About Mediterranean Shipping Company (MSC)Mediterranean Shipping Company (MSC), headquartered inGeneva, Switzerland, is a global leader in transportation and logistics,privately owned and founded in 1970 by Gianluigi Aponte. As one of the world'sleading container shipping lines, MSC has 675 offices across 155 countriesworldwide, with the MSC Group employing over 200,000 people. The company hasevolved from a one vessel operation into a globally respected business with afleet of 800 vessels that provides timely delivery of goods and services tocustomers of all industries and sizes. With access to an integrated network of road, rail,air, and sea transport resources which stretches across the globe, the companyprides itself on delivering global service with local knowledge. MSC's shippingline sails on 300 trade routes and calls at 520 ports, carrying some 22.5million TEU (twenty-foot equivalent units) annually. For more information, visit MSC Mediterranean Shipping CompanyMediterranean Shipping Company (USA) Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type including but not limited to characteristics protected by federal, state or local laws.If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Created: 2025-03-02