Assistant Project Coordinator Special Archive

Description Position at Bridges and Tunnels JOB INFORMATIONResume Due Date: March 12, 2025Functional Job Title: Assistant Project Coordinator- Special ArchiveDepartmentDivision: Office of the PresidentWork Location: 2 BroadwayThis position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of PENSATIONEarnings Potential: $65,181- $84,813Hay Points: 323Overtime Eligibility: Not eligible for paid overtime in accordance with FLSA RESPONSIBILITIESMTA Bridges and Tunnels, aka, Triborough Bridge and Tunnel Authority or "TBTA," seeks a Special Archive & Library Specialist to assist in the preservation, organization, and accessibility of its historical collections. These collections include long-time Chairman Robert Moses' TBTA papers, engineering drawings, corporate records, artifacts, film footage, architectural models, and print and digital photographs. This role provides critical research support to internal departments such as the Internal Security Department (ISD), Maintenance, Office of the President, and Construction & Development Engineering teams by maintaining and retrieving historical records related to the planning and construction of the Authority's seven bridges and two tunnels.The specialist will also catalog new acquisitions, apply basic preservation techniques, and ensure the archive continues to document the agency's evolving history. In addition, the role will be involved in programming, exhibit design, reference, and the provision of documentation to internal and external stakeholders. Key Responsibilities:Conduct research and retrieve historical records for internal departments.Maintain and organize archives dating from 1933 to the present.Catalog new acquisitions, documents, artifacts, and photographs.Apply basic preservation methods to protect historical materials.Develop and implement a comprehensive digitization program aligned with industry standards.Educate engineers, architects, and consultants on standards and practices for documentation.Assist in historical exhibits, respond to reference requests, contribute to employee newsletters, and provide educational tours for students and staff.This role plays a vital part in ensuring the preservation and accessibility of TBTA's historical legacy while supporting critical operational and engineering decisions.QUALIFICATIONS Bachelor's degree in History (or related fields) and three (3) years professional experience as an archivist, with knowledge of archival andor library best practicesProficient in Microsoft Office SuiteMinimum of 2 years working with born-digital photographs, and hands-on experience using metadata schemas and application of Dublin Core standardsKnowledge of the life cycle of records. Familiarity with professional concepts such as provenance, and the organization of institutional recordsKnowledge of the preservation requirements for different records' formats, both physical and digitalKnowledge of best practices in cataloging and organizing dataKnowledge of best methods to acquire digital photographs-understanding of different methods of backing up digital filesUnderstanding of the life cycle of digital photographsKnowledge of software and hardware platforms to manage digital photos Ability to juggle multiple simultaneous requests in a timely mannerAbility to conduct meticulous, detail-oriented historical researchAbility to maintain proper paperwork documenting compliance with internal policiesAbility to communicate technology language and concepts to a non-technological audienceExcellent research skills, outstanding written, verbal and interpersonal communication skills.Ability to manage time, competing deadlines, carry out long-term projects, and ability to work independently.Ability to communicate in written and spoken EnglishAbility to organize and prioritize archival materialPREFERREDMaster's degree in History or Library Science with a concentrationcertificationi.e., formal training, in managing archival recordsFacility with social media platforms and usage.Knowledge of New York City history a plus.OTHER INFORMATIONMTA Bridges and Tunnels is governed by the Civil Service Rules and Regulations administered by the Department of Citywide Administrative Services (DCAS). Also, pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission"). HOW TO APPLYMTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the "Careers" link.Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.EQUAL EMPLOYMENT OPPORTUNITYMTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

Created: 2025-03-01