Billing Manager

Job DescriptionAt K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.We are seeking a Billing Manager to join the firm. The Billing Manager ensures timely and accurate invoicing of clients; fiduciary oversight of client trust accounts; facilitates the understanding and use of existing financial data; develops reports to meet specific needs; and ensures that all client billing and trust accounting functions are in accordance with firmwide policies and procedures. Identifies opportunities for process improvements; recommends new processes and technology to improve efficiency and cash flow; coordinates and facilitates the Accounting Department services for the local office(s), and is responsible for coordinating daily workflow and supervising department staff.KEY RELATIONSHIPSDirector of Administration, Administrative Partner, Finance Department, lawyers, administrative staffESSENTIAL DUTIES•Manages the daily accounting functions including, planning, prioritizing, directing work flow, acting as a resource for questions, and interfacing with senior management•Ensures that internalexternal customer questionsproblems are responded to and resolved in an expeditious manner to deliver excellent customer service•Provides mentoring of team and identifies professional development opportunities; monitors and manages projects•Develops ad hoc reportschartsanalysis•Prepares and interprets data to help guide financial decisions and direction•Provides support to the Firmwide finance team in the annual audit, and various projects supporting a variety of initiatives across the firm•Prepares for Firmwide 1099 reporting•Handles responses to partners for historical client accounting information•Processes invoices, noting the accuracy and completeness of bills prior to mailing to the client and obtaining the necessary approvals for write-ups or write-offs•Coordinates staff billing and ebilling activities•Provides back-up trust accounting coverage when necessary•Oversees timely deposits of daily receipts•Reviews and assists with accounts payable as requested by firmwide Accounts Payable Department processing check requests through Basware and expenses through ConcurADDITIONAL DUTIES•Assist with special projects, assignments, and other duties as assigned•Recommends training and cross training for staff as needed; workload distributionEXPERIENCE SKILLS REQUIRED•Familiarity with general ledger chart of accounts•Ability to communicate and respond to inquiriesrequests with diplomacy and tact•Ability to oversee multiple functions while leading and directing the staff•Must be able to work independently•Must be detail oriented and organized•Ability to work with a high degree of accuracy•Understanding of financial accounting systems preferably in a law firm setting•Experience with Microsoft Office software including Excel•Financial reporting and report-writing experience required•Extensive prior professional services billing experience required•Excellent verbal and written communication skills•Demonstrated ability to meet obligations with confidentiality, integrity and sensitivity•5-10 years of accounting and professional experience with 5 years as a manager, previous law firm experience desired•Bachelor's Degree in Accounting preferredADDITIONAL ABILITIES REQUIRED•This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend and stand on a stool may also be pensation Salary $117,000 - $176,000The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.ABOUT THE FIRMK&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world. The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.For more information or to view other job opportunities, please click here to go back to our careers page.Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.BENEFITSK&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include: MedicalPrescription Drug Coverage (including a Health Savings Account feature) Back-up ChildElder Care and access to a caregiving concierge Dental Insurance Wellness Program Vision Insurance Pre-tax Commuting Benefits 401(k) Retirement Plan and Profit Sharing Business Travel Accident Insurance Short- and Long-term Disability Protection Pet Insurance Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment) Health Advocacy Services Paid Time Off (25-30 days per year) Identity ProtectionRestoration and Fraud Insurance Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off) Student loan refinancing options and access to a student loan concierge service Paid Holidays (12) Addiction Resources Family Building Benefits Breast Milk Delivery and Lactation Support Services Flexible Spending Accounts Employees also may be eligible to receive bonuses and certain expense reimbursements Employee Assistance Program Professional Development and CLE Credit Opportunities 529 Deductions Relocation Accident Insurance Employee Referral Program Critical Illness Insurance HybridRemote Work Opportunities Hospital Indemnity Insurance Perks including: Technology, Entertainment, and Travel Discount Programs Bereavement Leave All other benefits (such as leaves of absence) required by law EQUAL EMPLOYMENT OPPORTUNITYThe Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person's race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm's policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact .

Created: 2025-03-01