Grade Level IV: Assistant to the Coordinators of ...

Position Type: Administrative AssistantAdministrative Assistant - 12-MonthsDate Posted: 6172024Location: Proviso Township High SchoolsDate Available: Upon ApprovalClosing Date: Until FilledPOSITION TITLE: Grade Level IV: Assistant to the Coordinators of Accounting & Payroll REPORTS TO: Chief Financial Officer Coordinator I - Accounting and Finance Coordinator II - Payroll LEVEL: Non-Exempt- Classification IV - 12 Months Salary Range: $49,893 to $52,388, based on experience. QUALIFICATIONS: Required Experience or Training Aptitude for detailed work; understanding of filing and record keeping; knowledge of standard purchasing procedures; sound foundation in grammar, spelling and written and oral communications; bookkeeping background and understanding of accounting procedures; good typing skills; understanding of computer principles; previous purchasingaccounts payable experience. A high degree of honesty and integrity to be demonstrated through both work and personal references. High school graduate Background andor understanding of Payroll and Employee Benefits Experience in processing, recording and reconciling cash transactions Must be capable of operating a personal computer with proficiency Ability to construct, manipulate, and utilize electronic spreadsheets Proficiency in a word processing software program Sound foundation in grammar and spelling Aptitude for detailed work Ability to manage several projects concurrently Desired Experience or Training High school diploma; understanding and knowledge of accounts payablepurchasing methods and procedures Accounting degree Post high school training in bookkeeping Understanding of basic accounting procedures, techniques and entries Special Requirements of the Position Evidence of successful work experience and of a strong attendance record; willing to schedule vacation around job requirements; ability to work well under pressure and meet deadlines; ability to work independently. POSITION RESPONSIBILITIES: Assists the Office of Finance in preparation of monthly and annual financial reports Receives and deposits cash receipts submitted from the District's cafeteria management service on a daily basis Receives and prepares Student Activity and district cash receipts for deposit into appropriate District accounts Reconciles and balances the District's three (3) main checking accounts Assists in the collection and processing of cash receipt transactions during school registration Assists Payroll Coordinator and Business Office Supervisor in preparing payroll Creates electronic financial spreadsheets and graphs of data as assigned by the Director of Accounting and the Payroll Coordinator and Business Office Supervisor Balances employee tax sheltered annuity statements against payroll distribution and prepare a breakdown of checks to be issued to various annuity companies Performs various payroll and benefit assignments as directed by the Payroll Coordinator and Business Office Supervisor and Director of Accounting. Assists in the preparation of various District and payroll related reports, as directed by the Director of Accounting and the Payroll Coordinator and Business Office Supervisor Performs other duties and tasks as assigned by the Director of Accounting or Payroll Office Coordinator Assist in preparing and processing purchase orders on the computerized system. Reconcile receiving tickets with purchase order for proper payment. Process vendor invoices for payment. Prepare monthly bill list for Board review and approval. Interact with vendors to assure timely and proper submission of bills for payment. Maintain accounts payable records. Research discrepancies in billing and take action to ensure correction. Provide to the Director of Accounting inventories and evaluations of surplus and obsolete materials in inventory and disposes of materials as authorized. Maintain and provide library of supply and material catalogs. Perform other duties as required or directed by the Purchasing Agent. Proviso Township High Schools District 209 does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, and other protected categories as set forth in Board Policy 5:10.

Created: 2025-02-28