Administrative Analyst I

Salary : $69,924.00 - $89,232.00 AnnuallyLocation : Gardena, CAJob Type: Full-TimeDepartment: Administrative ServicesDivision: Fiscal ResourcesOpening Date: 01022025 DescriptionThis is a non-management classification that under general direction performs a wide variety of administrative, analytical and technical duties in connection with the day to day administration and operation of City andor Department projects and programs, and may include Federal and State mandated andor funding compliance, administering budgets and personnel resources, technical research, and other areas of assistance as assigned.•Administrative Analyst I is an entry-level analyst positionExamples of DutiesRepresentative DutiesThe level of independent decision making, responsibility and authority over assignments, projects and programs increase correspondingly for the advanced positions of Administrative Analyst II and Administrative Analyst lIl.Assists in preparing various contracts and agreements between the City and outside agencies and service providers; monitors contract compliance; assists in the preparation of department or program budget, and monitors expenditures; assists in preparing requests for proposals and managing contracts; assists in special projects undertaken for purposes of standardization, efficiency, and economy; assumes responsibility for ensuring duties of this position are performed in a safe and efficient manner; attends workshops and seminars and presents information to appropriate personnel for follow-up action; compiles and analysis detailed statistical data; prepares comprehensive and analytical reports; conducts studies to analyze budget, organizational, operational and other related subjects; conducts surveys and studies related to divisional projects and analyzes resulting data; confers with general employees and management staff on matters of administration, finance, and operation; evaluates the impact of new and revised programs; plans and coordinates projects with other divisions; plans, organizes, prepares oral and written materials and makes presentations; researches public and private grant programs and assists with grant administration; prepares department and work flow charts, spreadsheets, policy and procedural manuals and written reports using automated equipment and a variety of computer software packages; researches and tracks legislation; researches, investigates and analyzes department and inter-department operations and administrative issues, including functions, organization structures, record procedures involving forms, documents and payrolls, work output and workload, expense control, layout and equipment; reviews policies and procedures and makes recommendations for revisions; serves as department liaison with other departments or outside agencies, and responds to citizen and department inquiries; performs other related duties as anizational ResponsibilitiesPositions in this class report to the Department Head, Superintendent, or Manager being specifically responsible for specialized, administrative analysis and programs, planning projects and the coordination of major ongoing activities or programs. Positions may also be assigned supervisory responsibilities over designated departmental tasks or divisions and supervise staff in those departments or divisions. Typical QualificationsTraining and Experience for Administrative Analyst SeriesRequires a Bachelor's Degree in Public Administration, Political Science, Business Administration or related field from an accredited college or university PLUS related experience in administrative work involving budget, organization, human resources or related functions.Administrative Analyst I Specific RequirementsBachelor's Degree PLUS one (1) year of experience as an analyst or research assistant; or a minimum of five (5) years combined advanced education, training and work experience in programproject analysis or research may be considered as qualifying.Knowledge and AbilitiesWork requires the exercise of independent judgment and application of knowledge of municipal organization and programs meeting a wide variety of work problems involving continual public, intra-governmental and inter-departmental relations. Must have skills in oral and written communication, both one-on-one and in a group basis; in public contact techniques and in the use of Microsoft Office. Must have the ability to read, write and effectively communicate in English; to conduct research and analyze data; to design and implement work flow systems; to establish and maintain effective working relationships with the public, co-workers, supervisors and other departments, and to foster a teamwork environment.SkillsStrong Microsoft Office, Word and Excel skills required. Administrative Analyst II and III require progressively advanced skills in Microsoft Office, Word, Excel, PowerPoint, and financial and resource management tools. Bilingual ability is desirable.Physical Demands and Working ConditionsWork is performed in a busy office environment with frequent interruptions. Office work requires sitting for prolonged periods of time and using a computer keyboard and screen. Physical demands include talking, listening, standing, kneeling, bending, twisting, reaching and grasping in the performance of duties. Field work requires driving, sitting, standing and walking.LicenseMust have and maintain a valid Class C California Driver's License.Special ConditionsStatement of Economic Interest required.Must be able to pass a job-related medical examination that includes drug and alcohol testing.Employment is subject to background checks and verifications.Other conditions may apply depending on department assignment. Supplemental Information Testing ProcessMinimum Qualification Screening - PassFail Supplemental Questionnaire - PassFail Written Exam - 30% of total scoreOral Interview - 70% of total score *Testing process is subject to changeCandidates must pass all examinations to be placed on eligible list.Possession of minimum qualifications does not guarantee an invitation to the next step in the selection process. All candidate materials will be carefully evaluated and only those considered best qualified will be invited to the next step in the selection process. First review of applications will be on January 23, 2025.Vacation: 8 hours per month and increasing with years of service. Holidays: 13 fixed holidays per year plus additional 20 hours of floating holiday per calendar year.Sick Leave: Ten (10) hours per month, with option to convert sick leave to cash after five (5) years of service, subject to terms and conditions. Retirement: The City offers the CalPERS 2.0% at 62 pension formula for new CalPERS members hired on or after January 1, 2013, or 2.0% at 55 pension formula for existing CalPERS member with less than a six-month break in service from another CalPERS or CalPERS reciprocal agency. Health Insurance: The City will pay the PPO or HMO Plan premium for a full-time employee plus one (1) dependent.Retiree Medical: Competitive lifetime benefit upon CalPERS retirement required years of City service, subject to other terms and conditions.Educational Reimbursement: Up to $2,500 per fiscal year for full-time permanent employees subject to course eligibility requirements. Continuous Service Bonus: On each five-year anniversary of continuous satisfactory service to the City as a full-time, permanent employee.Bilingual Bonus Pay: The city shall pay each approved full-time employee a Bilingual Bonus of thirty-one dollars ($31.00) per pay period as long as the employee remains eligible for the bonus.Life Insurance: The City pays up to a total of $40,000 of insurance coverage for full-time permanent employees.Deferred Compensation: Voluntary enrollment, no City match. Credit Union: Savings and loan services available through South Bay Credit Union, Kinecta, and F&A Federal Credit Union.01 Your application, which includes any supplemental questions, must be complete at the time of submission and must clearly describe the required work experience relevant to the position for which you are applying. The submitted electronic document must outline accurate dates to include (month and year) for each work history entry. Vague descriptions of experience will not be considered. Please include all pertinent experience in your application to include, full or part time, volunteer, military, acting capacity, or any other such work history that is applicable to the position for which you wish to be considered. Descriptions of duties that state "see resume" will negatively impact your candidacy as resumes cannot be substituted in lieu of a completed application. Applicants will not be contacted for clarification or additional information.I have read and understand the language outlined above. Yes No 02 Selection the option below that best represents the amount of recent, paid experience you possess which has included performing research, analysis, report writing and evaluation tasks. Some experience but less than one year One year but less than two Two years but less than three Three years or more 03 Select all the boxes that best describe the roles you have fulfilled representing your organization on a regular basis. None Representing the department on committees and task forces for the development, scheduling, implementation, and monitoring of programs having organization-wide impact or requiring coordination between departments. Serving as administrator and liaison between governmental agencies, boards, commissions, offices, and private entities. Facilitating, coordinating and negotiating issues or items between staff members of different government and non-government offices. Performing administrative and liaison duties for projects or programs and coordinating activities with other staff members and other departments and agencies. 04 Select all the boxes that best describe the different types of documents you have paid experience writing and developing on a regular basis. None Analysis reports and statistical data Professional communications Policies and procedures Documents for organization-wide andor public distribution Payroll and record keeping Board, Commission, or Council letters, reports, and communications 05 Select all the boxes that best describe the lead or supervisory tasks you perform on a regular basis. None Supervising, planning, organizing, reviewing and evaluating the work of a team of analyst, administrative, or fiscal staff Developing staff for succession planning Coaching or mentoring to improve or correct performance Preparing and delivering employee performance evaluations Investigating and resolving disciplinary issues 06 Select the one box that best describes your highest level of work experience as a lead or supervisor. None Working as a lead over staff Supervising a team performing uniform or similar duties (i.e. all clerical staff, all technical staff) Supervising a team with diverse breadth and depth of responsibilities and skill levels (i.e. combination of clerical, professional, andor technical staff) 07 Describe your experience that qualifies you for the position of Administrative Analyst with City of Gardena - Administrative Services Department and where you gained that clude in your response your job title, your employer, department if applicable, dates of employment, and exact duties performed. You may include more than one employer. 08 Please include in your response any information needed to further clarify your selected responses to any of the previous questions.If you have no experience, write none. 09 Describe your level of expertise with Microsoft Office and Excel as they are required for this role. Required Question

Created: 2025-02-28