Finance & Operations Associate

WHO WE ARE AND WHAT WE DOThe American Swedish Institute is a gathering place for all people to share experiences around themes of culture, migration, the environment, and the arts, informed by enduring links to Sweden. The American Swedish Institute and the historic Turnblad Mansion have been mainstays for cultural education and engagement in Minneapolis since 1929.OUR MISSION: The American Swedish Institute is a gathering place for all people to explore diverse experiences of migration, identity, belonging and the environment through arts and culture, informed by enduring links to Sweden. OUR VALUES: Stewardship - We embrace the legacy of stewardship given to us in the Turnblad Mansion, Nelson Cultural Center, and our collections. Hospitality - We invest in our role as a welcoming and joyful place for all people and foster authentic relationships with communities local, national, and international. Learning - We offer transformational, varied learning experiences by providing platforms for reflection, participation, collaboration, and the exchange of ideas. Difference - We honor variation and interconnections among cultures and histories, engaging with the complexities, creativity, and consequences of their interactions. Innovation - We create innovative programs, collaborations, and experiences that embrace beautiful design and encourage new ways of thinking. Sustainability - We embody our social and environmental responsibilities through programs, facilities, and operations that sustain the well-being of our organization, communities, and the natural world. POSITION OVERVIEW:Department: OperationsReports to: Director of Finance Compensation: $55k-$58kEducationalDegree Requirement: None Exempt or Nonexempt: Exempt Hourly or Salaried: Salaried Hours Per Week: 40 Hybrid or On Site: Hybrid; Onsite minimum 3 days week Language proficiency: English. Proficiencyfamiliarity with another language is a plus but not required. Schedule: Monday-Friday 9-5POSITION SUMMARY:The Finance & Operations Associate is responsible for providing accounting and clerical support to the Director of Finance performing cash handling duties, processing accounts payablereceivable, monitoring and tracking space rental payments, and managing the payment process for Independent Contractors. The Finance & Operations Associate will work as a part of the Operations team and will collaborate in order to ensure that all accounting functions are managed properly. Accounts PayablePerform full-cycle AP duties to include ensuring proper coding and authorization.Work with managers to improve coding, accurately entering invoices into the AVID invoicing system, sending check batches on a as needed basis, contacting vendors when necessary to resolve problems.Reconcile AP data entry to Accounts payable General Ledger.Manage the payment process for independent contractors by ensuring contracts and other information is provided for documentation before issuing payment.Prepare year-end 1099's for independent contractors on an annual basisAccounts ReceivableReconcile and prepare cash drawer for several POS registers on a daily basis as well as create starting day cash bags for all registersReconcile AR data entry to Accounts Receivable General LedgerEnter data as necessary into various software systems and create deposits from all areas of the organizationBring deposits to bankAccounting Support:Assist in preparation of yearly budgets and upload into MIPPost monthly financial reports for all departmentsRecord month-end General Ledger transactions and gather necessary support for entriesEntering bi-weekly Payroll entry and monthly payroll accrualManage Fixed-Asset list and update at year endAssist in creating annual audit documentation and assist in yearly audit proceduresOffice Support:Manage office supplies and equipment repairpurchasesDistribute mail and manage postage for staffManage and distribute incoming packagesAssist at ASI programs and events as neededDiversity, equity, accessibility, and inclusionDiversity, equity, accessibility, and inclusion (DEIA) are core functions of all positions at ASI. While some roles may have more specific responsibilities, the items below are a part of everyone's role: Demonstrate a commitment to DEIA through continuous personal development, modeling inclusive behaviors, and proactively managing bias to help cultivate and promote a culture of inclusivity and belonging for all staff. Proactively work on your own and collaboratively with other museum staff to ensure equitable and representative experiences for all museum visitors and program participants. Perform other duties as may be assigned. Requirements 2+ years of relevant experience in accounting fieldData entry accuracyExperience using accounting software and Microsoft ExcelAbility to perform basic math skills using decimals to compute ratios and percentStrong verbal and written communication skillsMust possess valid driver's license and reliable transportationFamiliarity with Accounts Payable processing systems, preferredPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 pounds.EQUAL OPPORTUNITY EMPLOYER: ASI provides equal employment opportunities for all persons regardless of age, race, color, religion, creed, national origin, marital status, familial status, sex, gender identity andor expression, pregnancy, sexual orientation, disability, veteran status, genetic information, status with regard to public assistance, or any other characteristic protected under federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. Salary Description $55,000 to $58,000

Created: 2025-02-27