Executive Assistant to CEO of Multi-Use AI Startup

An exciting AI startup that recently secured over $20 million in Series A funding is seeking an Executive Assistant to support its CEO. This role involves managing a dynamic calendar and inbox, coordinating travel arrangements, planning internal events and leadership offsites, and assisting with onboarding. The ideal candidate is highly detail-oriented, process-driven, adaptable, and brings a positive, can-do attitude. This is a fantastic opportunity to work closely with an inspiring CEO and be part of a rapidly growing team. The position is hybrid, based in NYC, with in-office requirements three days per week. Compensation ranges from $120K-$140K DOE plus equity, comprehensive benefits and unlimited PTO.Responsibilities:Manage a complex and frequently evolving CEO's schedule, ensuring seamless coordination of meetings and priorities.Proactively adjust calendar commitments to align with shifting business needs and strategic objectives.Prepare and brief the executive for key meetings, events, and engagements.Oversee and prioritize email correspondence with full delegate access, ensuring timely responses and follow-ups.Serve as a primary liaison between the executive and internalexternal stakeholders to facilitate effective communication.Coordinate comprehensive travel arrangements for business engagements, investor meetings, and speaking events.Plan and execute company-wide retreats and leadership offsites, managing all logistical anize high-level executive events, ensuring flawless execution and attention to detail.Provide limited office support to enhance efficiency and operational effectiveness.Assist with occasional personal tasks and ad-hoc projects as needed.Ensure the executive's day-to-day needs, including scheduling, wellness, and logistical support, are proactively addressed.Qualifications:Proven experience in a high-growth startup environment, demonstrating a proactive and anticipatory approach to executive support.Ability to adapt seamlessly to shifting priorities and dynamic business needs.Strong organizational skills with a high degree of flexibility and comfort in fast-paced, ambiguous settings.Exceptional problem-solving capabilities, operating independently with sound judgment and quick decision-making.Excellent communication skills, effectively managing limited guidance while prioritizing critical tasks.Extensive experience overseeing executive calendars and inboxes with a high level of discretion.Meticulous attention to detail, ensuring seamless coordination of logistics, travel, and operational support.Demonstrated ability to collaborate with senior leadership, including the COO, Chief of Staff, and Head of People.*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Created: 2025-02-27