Electronic Billing Assistant

Electronic Billing AssistantCooley is seeking an Electronic Billing Assistant to join the Accounting team.Position summary: Under the direction of the Electronic Billing Manager, the Electronic Billing Assistant is responsible for providing routine administrative and basic electronic billing support to the Electronic Billing Specialists and department. Specific duties and responsibilities include, but are not limited to, the following:Position responsibilities:Upload invoicesMap clients. More specifically, when clients elect to receive their monthly invoices thru an electronic billing portal, this role will match internal client number thru firm assigned 3E to external client reference number to ensure records are synchronizedElectronically file notification emails (invoice status with paid, approved)Create new ebillling accounts for Client Account Specialists and Collections Specialist for accessAssist with project, data entry and system updatesSubmit ebilling vendor invoices to AP for processing via ChromeRiverFollow up on emails (e.g., matter ids to be opened in e-billing portals, timekeeper rate approvals and approvals to accept billing guidelines (from Office of General CounselBIC)All other duties as assigned or requiredSkills and experience:Required:After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applicationsStrong Excel skillsAvailable to work overtime, as requiredPreferred:Bachelor's degreePrior experience (e.g., billing andor accounting)Prior law firm experienceGeneral knowledge of accounting conceptsPrevious 3E and electronic billing experience10 key by touchCompetencies:Quick learnerExcellent follow through, accuracy, initiative, and math skillsAbility to successfully maintain and promote attorney and client relationsProfessional demeanorExcellent organizational, communication (verbal and listening) and writing skillsAbility to work under tight deadlinesAbility to interact and work well with others (co-workers and vendors)Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $29.25 - $36.50 ($57,037.50 - $71,175.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health andor dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children andor adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Created: 2025-02-26