Executive Assistant

COMPANY INFORMATIONDelta Dental of Minnesota is proud to be the largest regional provider of dental benefits, serving over 7,000 Minnesota and North Dakota- based purchasing groups and 4.5 million members nationwide. We aim to provide a work environment that engages each individual while encouraging growth and professional development. We are proud to be named a Top Workplace employer for several years and take pride in our team members for building a reputation. GENERAL SUMMARYThis position works closely with and provides administrative support to the President, Government Programs and Ancillary ProductsEVP Sales and Account Management and VP Human Resources. Responsibilities include a range of duties that require promptly responding to shifting priorities, multitasking to manage workflow efficiently, and executing a variety of routine and complex administrative duties to support daily operations. This position also collaborates and partners constantly with the executive support team to synchronize schedules, coordinate cross-functional meetings and events aligned around organizational priorities. The position engages regularly and professionally with internal executive leadership and external stakeholders. The Executive Assistant works in the office 5 days a week. ESSENTIAL FUNCTIONS Anticipate evolving internal and external customer needs, and deliver proactive, high-level support that exceeds internal customer needsIn all aspects of job responsibilities, represent the company and internal customers in a manner that reflects professionalism and the company mission and culture.Demonstrate initiative, a strong work ethic, and a readiness to take ownership of tasks, approaching challenges with a solutions-focused mind.Maintain and handle highly sensitive information with the highest level of confidentiality. Assist in the preparation of highly confidential materials, PowerPoint, and other presentations.Monitor emails and mail to keep the President informed of priorities and high-importance communications, highlighting important and relevant information for immediate attention.Relentlessly prioritize availability, responsiveness and reliability.Deliver deep expertise and skills in software, including and not limited to PowerPoint and Word, and demonstrate initiative and leadership in achieving cross-functional resolution of internal customers' technology matters.Manage and maintain schedules by proactively managing complex calendars and remaining flexible to multiple changes.Manage responsibilities related to organizing meetings and other business initiatives. Duties include but are not limited to, set-up and clean-up of meeting rooms and making arrangements for mealscatering. Assist in organizing department events, training sessions, and conferences.Learn and understand the complexities of the Company and its Affiliates' business matters in order to relate messages within the proper context.Support the execution of high-priority projects and initiatives. Track progress on deliverables, monitor deadlines, and provide status updates. Conduct research and gather requested informationdata.Coordinate travel accommodations and itineraries - U.S. and international (flight, hotel, transportation, etc.). Update travel arrangements which may require working after business hours andor on weekends for logistical support.Ensure proper documentation and timely submission of all expenses and invoices utilizing the company's expense reporting system, Concur. Complete timely submission of company hours reported in the company's time management system, Harvest.Draft letters, emails, as well as proof correspondences. Maintain files, records, and databases.Ensure compliance with and support the implementation of company policies, procedures, programs, and initiatives.Assist in providing support for our Board of Directors meetings and related tasks, ifas needed.Serve as a backup for other executive assistants as needed to ensure seamless support across the executive leadership teamorganization.Other duties as assigned as well as willingness and flexibility when pulled into other projects outside of the immediate job description.This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member. Duties, responsibilities and activities may change or be assigned at any time with our without notice.REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Ability to work in an environment requiring strict confidentialityExcellent organizational and time management skills to handle the varying needs of multiple executives.Ability to prioritize (and reprioritize) work to ensure important tasks are completed on the requested timeline.Excellent verbal communication skills and ability to ensure assigned executives are well-informed regarding the status of tasks and completion expectations.Demonstrated ability to collaborate effectively with other employees.Ability to compose and edit correspondence for grammar, content, and accuracy.Advanced proficiency in Microsoft Office programs: Word, Excel, PowerPoint, and Outlook.Experience using Human Resources Information System andor expense reporting software; UKG Pro, Concur, and Harvest preferred.Project management experience a plus.REQUIRED EDUCATION AND EXPERIENCE Professional certification or BSBA degree preferred Minimum of five years of successful experience in a supporting role, such as an administrative assistant.WORK ENVIRONMENTPHYSICAL DEMANDSTravel Requirements: NoneWeight Lifting Requirement: 20 lbs.RELATIONSHIPS Reports To: Associate Vice President, Executive Initiatives & EventsSupports: President, Government Programs and Ancillary Products, EVP Sales and Account Management and VP Human Resources Directly Manages: NoneInternal Relationships: Executives, leadership, executive support team and all team membersExternal Relationships: Customers, brokers, and vendors BENEFITS AND COMPENSATIONBenefits for this position include medical, dental, vision, and life insurance; disability coverage; flexible spending plans; a 401(k) plan; Paid Time Off (PTO); and Holidays and days of remembrance. Visit for more information.The starting salary range for this position is $60,320.00 to $74,880.00. Salary offers will typically be made in the listed range. The Company takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including merit process and internal pay alignment when determining the salary for potential new team members. In compliance with state and federal regulations, a potential new team member's salary history will not be used in compensation decisions. EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENTEqual Opportunity EmployerProtected VeteransIndividuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) Equal Opportunity EmployerProtected VeteransIndividuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Created: 2025-02-24