Program Coordinator

Additional InformationThis is a hybrid position and requires the program coordinator to come into the office 2x per week. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.The Harvard Medical School is not able to provide visa sponsorship for this position.Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (?formID=16341e35-cbc6-4904-88a3-09b35763307e)Position DescriptionUnder the direction of the Assistant Director within the Office of Graduate Education, this individual will divide their time between program management, student management, financial reporting and admissions for the Master of Science in Clinical Research.Specific responsibilities include:AdmissionsThis role will coordinate efforts across units to ensure successful program launches in the start of each admissions cycle. Collaborate with faculty on enrollment data and information. Prepare and send communications to students and monitor questions sent to program inboxes. Score incoming applications and schedule interviews with Program Directors, Alumni and participate in the interview. Organize and facilitate Admissions Committee and send out decision municate student numbers to Leadership. Update databases as needed and prepare visa documents. Monitor the student information system to ensure students are successfully onboarded to HMS. Program Management Serves as primary course coordinator, planning and scheduling class sessions, coordinating content with the master's team, and as acting as liaison for internal and external constituencies, including students, faculty, teaching assistants, and administration. Regularly maintains and manages the program gradebook for tracking of academic compliance and student progress. Works with Program Managers and program faculty to update course curriculum, including online and workshops. Tracks development of agendas and educational materials for classes; distributes materials to participants and advises participants regarding materials they must acquire independently. Maintains online library and scheduling of curriculum materials including assignments; coordinates preparation of online course material and prepares materials for upload to course CANVAS sites. Manages and processes guest lecturer's payment(s) and prepares necessary paperwork for payment on a timely basis. Prepares materials for uploading and ensures they are available to all students and faculty on a timely basis.Student Management - Creates a sense of community for our students while they are in this program. Creates onbaording packets, manages the student hub, schedules and student queries. Work with the students at the begining of each semester to make sure they are registered for the corrent courses in their program. Interacts with the students, answering and triaging questions. Serves as the primary contact for student issues.Financial Reporting - Develope contracts for faculty andprocess their payments . Updates finance spreadsheets and forecast finance payments during the budget season.Reporting and Special Projects -Maintain record of grades and other statistics and report as appropriate. Maintain other records, including number of applications, diversity statistics, admisssion, etc. Develope and coordinate data and records for all students, alumni and faculty. Take initiatives to identify ways to grow the program and collect relevant data.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by mitment to Equity, Inclusion, and BelongingWe are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values invite you to visit Harvard's Total Rewards website (to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrativeprofessional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in DecemberJanuary, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. WorkLife and Wellness: Child and elderadult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn muting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Created: 2025-02-23