Executive Administrative Assistant for Clinical/...

Salary : $40,000.00 AnnuallyLocation : Athens, GAJob Type: Full Time SalariedJob Number: 2025-09954DivisionSection: District 10 County PositionOpening Date: 02132025Closing Date: 3132025 11:59 PM Eastern Description Pay Grade: GJob Code: GST051Click HERE for VideoWho we are. We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters. What we offer. As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:Make a Professional Impact - Build your career where it matters and protect lives in the community where you live, work, and playEnjoy Workplace Flexibility - Experience flexibility in how you work so you can be your best self for you and Georgia ResidentsWork with a Dynamic and Diverse Team- Collaborative and inclusive way of working where employees share ideas and leverage collective strengths Achieve Career Longevity - Countless opportunities for continuous learningdevelopment that support a long-term careerTake Part in a Hands-on Working Culture - Unique culture of active engagement and problem-solving, no matter your roleFeel Pride in Where you Work - Be part of making an impact in public health alongside dedicated people just like youThe Northeast Health District is seeking an Executive Administrative Assistant to work with the District NursingClinical and Program Directors. Under the supervision of the Executive Directors, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, andor resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers. As an Executive Administrative Assistant for ClinicalNursing & Program Directors within the Northeast Health District at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways. Job Responsibilities Coordinate executive, administrative and management activities for upper-level management.Conveys directives, assignments, instructions and other information from management to staff as directed. Establishes and monitors deadlines to ensure timeliness of staff's responses to inquiries complaints and other issues. Assists with evaluations and performance reviews.Assist with organizing and planning meetings for Directors and related committees. This may include coordinating calendars, agendas, speakers, assembling printed materials, and notetaking.Fulfill administrative duties such as procuring supplies, organizing files, routing contracts andor documents for signature, and other duties as assigned.Coordinates calendars, travel itineraries and maintains associated records for Directors andor other staff as assigned.Assists Directors in preparing for meetings by researching and summarizing relevant issues, drafting documents, prepares spreadsheets, reports and presentations.Maintains organized, accessible and current systems in accordance with applicable policies and procedures. This includes maintaining nursing licenses and relevant credentials for employees, contractors, and volunteers; nurse training and CE documentation, protocol signature sheets, and other forms of clinical documentation. Maintains current accessible and organized reference manualsmaterials.Maintains confidentiality and security of information and materials according to established policies and procedures. Minimum QualificationsHigh School DiplomaGED AND Three years of job-related experienceOROne year of experience required at lower level Admin Assistant 1(GST050) or position equivalentPreferred Qualifications:Strong Excel spreadsheet skills. Medical office experience. Financebookkeeping experience.Annual salary $40,000 plus generous benefits include 13 paid holidays, annual and sick leave, health insurance, and retirement plans. No phone calls, applications accepted ONLINE ONLY through the link posted.Additional Information The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break. Employment Information Current State employees are subject to State Personnel Board rules regarding salary. DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) andor the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc. The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check. Relocation assistance is not provided. As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. If you require accommodations under the American Disability Act (ADA), email you request to by the closing date of this announcement. DPH is an Equal Opportunity Employer Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.This position is subject to close at any time once a satisfactory applicant pool has been identified. Standard Benefits for FULL Time Salaried EmployeesIn addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance.No benefits are offered for part time employees.01 The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions? Yes No 02 Are you a current employee of the Georgia Department of Public Health or the County Board of Health? No Full Time Employee Part Time Employee Temp or Contractor Intern Volunteer 03 What is your highest level of education completed? Doctorate's Degree Master's Degree Bachelor's Degree Associate's Degree High School Diploma GED 04 How many years experience do you have managing a supervisor's calendar, scheduling appointments, facilitating meetings, preparing agendas, coordinating travel arrangements? None Less than 1 Year 1+ Years 2+ Years 3+ Years 4+ Years More than 5 Years 05 How many years experience do you have drafting documentation such as reports and presentations? None Less than 1 Year 1+ Years 2+ Years 3 years or more 06 How many years of finance bookkeeping experience do you have? 1 Year 2 Years 3 Years or more 07 What is your level of proficiency with Microsoft Office software (e.g., Word, Excel, PowerPoint, data entry etc.)? Beginner: Some exposure Intermediate: Require some guidance Advanced: Can train others Expert Required Question

Created: 2025-02-23