Administrative Assistant

Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer's diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers' evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio.Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.Summary of the Position:The Corporate Property Management Coordinator will support the Global Property Management team including the Global Head of Property Management (based in Chicago), Head of Operations and Engineering (based in NY), and Global Head of Security (based in DC) from our Rockefeller Center office. The responsibilities will consist primarily of coordinating the calendars, travel schedules and expenses for the three executives, keeping departmental data up to date and organized, and assisting in departmental projects.Key Responsibilities:Calendar management for three executives, scheduling meetings with regional and global PM teams as well as external meetings and lunchesSchedule and plan internal team events, confirm attendance, book event space, and arrange food when necessaryOrganize domestic and international travel arrangements for three executives who travel regularlyProcess executives' expense reports for reimbursement from travel within a timely mannerCreate meeting agendas on a bi-weekly basis and record meeting minutes to circulate to regional teamsProcess and track departmental invoices on a recurring basis for global security and hospitality programs, as well as third party expensesMaintain organizational charts and distribution lists for a global department of approximately 200+ employeesMaintain database of building information for growing portfolio of 80+ assetsAct as a liaison for Property ManagementHospitality teams for both general inquiries and onboarding supportWork closely with vendors and coordinate on-going trainings of their programs for Property Management office team membersAct as a Full User Administrator on the Security's Emergency Notification Database to offer trouble shooting support, training coordination, and vendor communicationAssist Global Property Management team with ad-hoc projects as neededWork on Hospitality and Engineering Initiatives to accomplish department goalsMinimal personal assistanceSkills & Qualifications:Bachelor's degree3-5 years of experience in administrative roleStrong attention to detail and organizationMust be able to work well in a fast-paced environmentStrong oral and written communication skillsAbility to read, to analyze, and interpret routine and non-routine documents (e.g. contracts and other legal documents)Demonstrates sound and accurate judgmentProficiency in word processing, spreadsheet, scheduling, and project management programsThe base compensation range for this role is $70,000 - $75,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees. This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, andor licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer's New York team, as we've considered factors specific to this geography.Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sexual orientation, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.Please click here to review all EEO policies, notices, and relevant posters.Please click here to review E-Verify Information.Disability Assistance - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability. You may request reasonable accommodations by sending an email to

Created: 2025-02-23