Center for the Arts Assistant Manager

Salary: $84,754.00 - $89,895.00 AnnuallyLocation : Bloomington, MNJob Type: Full TimeJob Number: 2025-00008Department: Parks and RecreationOpening Date: 02142025Closing Date: 352025 11:59 PM CentralFLSA: ExemptBargaining Unit: NU Primary ObjectiveThe City of Bloomington is seeking an individual to assist the Center for the Arts Manager in the operation of the Center for the Arts (BCA) facility, in a manner that will maximize services and maintain the City's desired level of accountability for and stewardship of facilities' resources. Primary objectives include planning, development, supervision, evaluation, promotion, and performance of administrative tasks relevant to facility operations. Additional duties in event management, arts education programming and management, and facility rental agreements are key to this position.CITY VALUES & EXPECTATIONSDevelops, supports, and models a positive and productive workplace culture based on respect, dignity, honesty, and integrity. Allows staff to grow and succeed by providing opportunities for increased responsibility and creating a positive work cultureSupports and advances organizational development efforts such as developing a high performing organization, employee engagement, workforce development, inclusion and equity, and performance measurement effortsWorks cooperatively with others; develops and maintains respectful and effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactionsProactively resolves conflicts and misunderstandings in order to ensure a respectful and inclusive workplaceSeeks to understand the legacy of structural racism, and its impact on employees and the residents we serve; identifies any implications and adverse equity impacts when developing or reviewing policies, projects, activities and interactions with stakeholdersEmbrace the City's shared values and contribute towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearlyExamples of DutiesESSENTIAL DUTIESAssist in the overall management of BCA facilities and operations to maximize effective facility usage and service to patronsCoordinate and manage all community, arts partner, and patron rental agreements for BCAAct as the facility liaison and coordinator for City events within BCA, managing space usage, scheduling, and employee communicationsCoordinate and manage city-run arts education community programs in partnership with local studio artists and arts partners Provide on-site management for select event roles, which may include evenings and weekendsAssist in the effective scheduling of the BCA facilities with the Arts partners, City Departments, community organizations, businesses, schools, artists, and the general publicAssist in evaluating staff resources needed to provide adequate staff coverage of events and overseeing of BCA personnelAssist in billing, invoices, and revenue management for contracted customersAssist in preparation of the operating budget for BCAAssist in the development of short term and long-range Capital Improvement Plans and procedures for BCAAssist in development of event promotional materials, distribution methods, marketing strategies, and website content developmentReview patron and user feedback, in the absence of the BCA Manager, to determine facts and resolve issues in accordance with Departmental policy in a timely mannerPrepare requisitions and verified claims for materials, supplies, and services as needed, within budgetary limitations. Assist with preparation of contracts for BCA operations for review and approval by the City AttorneyKeep BCA Manager and Maintenance and Production Superintendent informed of matters they need to know so they can effectively perform their responsibilitiesRecommend policies, procedures and other controls which would improve the operation of BCAMaintain a close working relationship with the BCA Manager and BCA Maintenance and Production Superintendent for event production schedules and operationsPerforms other duties as assigned to achieve the City's cultural arts, historical, parks & recreation service objectives KNOWLEDGE, SKILLS & ABILITIES REQUIREDStrong knowledge of and experience in the arts communityAbility to complete work assignments in a thorough, accurate, and timely mannerEffectiveness in communicating policies and procedures. Ability to provide excellent service to internal and external facility usersAct as a role model for all employees by demonstrating the behavior and work ethic expected of all employeesKnowledge of digital systems, job-required software applications, the internet and modern office equipmentStrong computer skills, including word processing, database, spreadsheet, presentation, and email applicationsAbility to communicate, both orally and in writing, over the phone and in person, with employees and customers in an effective, tactful, and courteous mannerAbility to manage a complex working environment with multiple priorities, tasks, and constituencies simultaneouslyAbility to work effectively with diverse groups of people. Effectiveness in prioritizing and integrating the City's equity and inclusion practicesAbility to make decisions independently, and track, monitor, and complete assignments with minimal information and supervision or under general instructionsAbility to take responsibility for one's work by anticipating and planning workloads through punctual, adaptable, and accountable habits in one's daily work assignmentsAbility to evaluate information and apply best practices that deliver appropriate outcomesAbility to identify and implement improvements in work methodsStrong work ethic, business acumen, and common sense Ability to sit or stand in place for extended periods of timeAbility to work independently as well as on a teamDemonstrated leadership skills as well as organizational skillsAbility to prioritize tasks, completes work assignments accurately, on time and within budgetary limitsAbility to develop and maintain effective working relationships with staff, other City department personnel, community organizations, volunteers, contractors, artists, and the general public MinimumDesirable QualificationsMINIMUM QUALIFICATIONS Bachelor's degree in or related to The Arts, Cultural Arts Administration, Parks & Recreation, Facility Management, or closely related fieldSupervisory experience including recruiting, interviewing, directing and supervising work of subordinate staffExperience using Microsoft Office softwareExperience in schedule management as it relates to programs, space usage, and delivery of servicesExcellent oral and written communication skillsAvailability to work a variety of hours including evenings, weekends, and holidaysValid driver's license or ability to secure individual transportation as needed, including on short notice DESIRABLE QUALIFICATIONSAdvanced degree in or related to The Arts, Cultural Arts Administration, Parks & Recreation, Facility Management, or closely related fieldExperience or background in Arts Education andor management of Art programsThree or more years supervisory experience including recruiting, interviewing, directing and supervising work of subordinate staffExperience working with theatrical productions and live events, including the use andor oversight of sound and lighting equipmentExperience working with cultural arts programs including visual arts, music, theater, and danceNetwork and affiliate contacts within the Twin Cities and surrounding areas for performance arts, visual arts, and arts and cultural groupsExperience working directly and effectively with people from diverse racial, ethnic, and socioeconomic backgrounds and diverse life experiences Ability to speak a second language, in addition to English that has a recognized presence in the community. (Spanish, Somali, Vietnamese, Chinese Mandarin, Cambodian, etc.) Supplemental Information SUPERVISION OF OTHERSThis position supervises Center for the Arts part-time staff and event-specific staffAnticipated Hiring Range: $84,754-$89,895 Annually2025 Full Salary Range: $84,754-$112,986 AnnuallyFull Time; Exempt; Non-Union; Benefits EligibleWORKING CONDITIONS AND PHYSICAL DEMANDS - Refer to checklist on last page of job descriptionThe City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job changeBenefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighterparamedics) include the following: 10 days paid vacation per year 13 days paid personal leave per year 13 paid holidays per year 12 weeks paid parental leave Employee health and dental insurance Paid employee life insurance Paid employee disability insurance Employeremployee paid pension Deferred compensation Tuition assistance program Health club membership reimbursement Flexible spending account Employee Assistance Program Other optional benefits Great suburban location, on bus line Free employee parking*(Union contracts may vary from the above list.)01 The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you.The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process.If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission.The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview.Do you agree to supply the data the City is requesting as part of your application for employment? Yes No 02 I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume", the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate NA. I have read and understand the above instructions regarding supplemental questions. Yes No 03 Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link , scroll down to the Other Necessary Requirements section of the Job Description to view information. Yes No 04 This is a reminder that you should check your SpamJunk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City won't send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message. Yes No 05 What is the highest level degree you possess in The Arts, Cultural Arts Administration, Parks & Recreation, Facility Management, or closely related field? Bachelor's Degree Master's Degree, Master's Degree Equivalent or Higher Not applicable 06 If you indicated you have post-secondary education related to The Arts, Cultural Arts Administration, Parks & Recreation, Facility Management, or closely related field, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate NA. 07 How many years of supervisory experience including recruiting, interviewing, directing and supervising work of subordinate staff do you possess? Less than 1 year 1-3 years 4+ years Not applicable 08 If you indicated you have work experience in supervision including recruiting, interviewing, directing and supervising work of subordinate staff , please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate NA. 09 How many years of experience do you have in Arts Education andor management of community-based Art programs? Less than 1 year 1-2 years 3 years 4+ years Not applicable 10 If you indicated you have work experience in Arts Education, or management of community-based Art programs, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate NA. 11 Do you have experience using Microsoft Office products? Yes No 12 Do you possess experience with schedule management as it relates to programs, space usage, and delivery of services? Yes No 13 if you indicated that you have experience schedule management as it relates to programs, space usage, and delivery of services, please summarize this experience with 1-2 examples including Job Title and place of employment where you performed these duties. If this does not apply to you, please indicate NA. 14 Have you held positions where you were required to present information orally and also in written form? Yes No 15 If you indicated that you have held position where you were required to present information in oral and written form, please summarize your experience including Job Title and company name. If this does not apply to you, please indicate NA. 16 Are you available to work a variety of hours including evenings, weekends, and holidays? Yes No 17 Do you have a driver's license or ability to secure individual transportation as needed, including on short notice Yes No 18 How many years of experience do you possess working with theatrical productions and live events, including the use andor oversight of sound and lighting equipment? Less than 1 year 1-3 years 4+ years Not Applicable 19 If you indicated that you have experienced working with theatrical productions and live events, including the use andor oversight of sound and lighting equipment, please summarize the experience you possess please provide 1-2 examples. If not applicable, indicate NA. 20 How many years of experience working with cultural arts programs do you possess? Relevant examples may include visual arts, music, theater, and dance. Less than 1 year 1-3 years 4+ years Not Applicable 21 If you indicated that you have experience working with cultural arts programs including visual arts, music, theater, and dance, please summarize the experience you possess including Job Title, place of employment, and relevant job duties. If not applicable, indicate NA. 22 Do you possess network and affiliate contacts within the Twin Cities and surrounding areas for performance arts, visual arts, and arts and cultural groups? Yes No 23 If you stated that you have network and affiliate contacts within the Twin Cities and surrounding areas for performance arts, visual arts, and arts and cultural groups, please provide 1-2 example do these. 24 Do you possess experience working directly and effectively with people from diverse racial, ethnic, and socioeconomic backgrounds and diverse life experiences ? Yes No 25 If you stated that you have experience working directly and effectively with people from diverse racial, ethnic, and socioeconomic backgrounds and diverse life experiences, please summarize the experience you possess including Job Title, place of employment, and relevant job duties. If not applicable, indicate NA. 26 Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian (Khmer). Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesn't interfere with understanding, and communicate at informal and some formal levels. Spanish - FLUENT Somali - FLUENT Vietnamese - FLUENT Chinese Mandarin - FLUENT Cambodian (Khmer) - FLUENT I am not FLUENT in those languages or I am FLUENT in another language 27 If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate NA. 28 This question is to determine your status as a veteran under the Veteran's Preference Statute, Minnesota Statutes, 43A.11. Please check the statement below which best describes your current Veteran's status: I am not a Veteran I am a Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation I am the spouse of a deceased Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation I am a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation I am the spouse of a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation and is unable to use the preference due to the disability 29 If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veteran's preference bonus points?If you answer yes, you MUST complete the City of Bloomington's Veteran Preference Questionnaire () and either attach it to this application or senddeliverfax it to the Human Resources Division with a copy of your form DD-214. Disabled veterans must also supply form FL-802 or an equivalent letter from a service retirement board. Spouses applying for preference points must supply their marriage certificate, the veteran's DD-214 and FL-802 or death certificate. Your veteran's preference points cannot be considered without supporting documentation. All documentation must be received in the Human Resources Division no later than 7 calendar days after the deadline date for the position. Yes No Not Applicable Required Question

Created: 2025-02-23