Purchasing Coordinator

Our client, a Southern Westchester County-based Company, is seeking a detail-oriented Purchasing Coordinator to manage the procurement of equipment and materials for their contracts. This full-time, on-site role involves creating and managing purchase orders, tracking shipments, and ensuring accurate billing across project phases. Key Responsibilities Review contracts and break them into purchasing phases to track costs. Create and issue purchase orders as project phases progress and deposits are received. Monitor vendor orders, ensuring confirmations match in quantity, price, and shipping details. Notify project teams of any vendor backorders or delays. Reconcile vendor invoices with purchase orders to confirm pricing, quantities, and delivery accuracy. Collaborate with Accounts Payable to approve invoices for entry into QuickBooks. Maintain vendor relationships and secure available promotional discounts. Track materials ordered through change orders, ensuring proper billing to clients. Conduct quarterly inventory checks with the warehouse team, issuing purchase orders for restocking. Manage live inventory, ensuring stocked materials are used before reordering. Coordinate trade-backs of excess inventory and perform year-end inventory closeouts. Requirements Strong organizational skills and attention to detail. Familiarity with purchasing, inventory management, and vendor relations. Experience with accounting software (e.g., QuickBooks) for tracking orders and invoices. Compensation Salary is based on experience, industry knowledge, and leadership abilities.

Created: 2025-02-23