Clerical Assistant III

Salary : $53,464.20 - $69,600.12 AnnuallyLocation : Alhambra, CAJob Type: Full TimeJob Number: FT242543Department: PoliceOpening Date: 02042025Closing Date: 2212025 5:00 PM Pacific DefinitionThe top salary range for this position currently reaches $69,600.12, PLUS, an excellent benefits package! The position will receive a 5.0% salary increase in July 2025, July 2026, and July 2027; bringing the top step salary to $80,570.88.**THIS POSTING MAY CLOSE ONCE A SUFFICIENT NUMBER OF APPLICATIONS IS RECEIVED. PLEASE APPLY IMMEDIATELY.** **Applications without a valid typing certificate will NOT be considered. See section on SELECTION PROCESS for criteria.***This position will be assigned to the Police Department.To perform a variety of moderately difficult to complex clerical duties requiring considerable program knowledge, the technical evaluation of information, and the use of advanced clerical skills; and to provide lead supervision to others engaged in clerical activity as assigned.This class is distinguished by the use of advanced clerical and basic administrative evaluationcoordination skills. It is distinguished from the lower level of Clerical Assistant II by such administrativetechnical skills. Incumbents of this class typically provide primary secretarial support to a City division head. Essential Job FunctionsDepending on assignment, duties may include, but are not limited to the following:Perform moderately difficult to complex clerical duties and routine technical work; evaluate and compile information from a variety of materials, documents and records; apply knowledge of policies, procedures and applicable regulations to complete work.Provide information to the public and interdepartmental personnel which requires judgment and the interpretation of technical information, laws, policies, and procedures pertinent to area of specialization.Prepare, process and maintain a variety of documents including departmental payroll, personnel records, resolutionsordinances, insurance claims, purchase requisitions, invoices, permits, library documents and pose, format and type a variety of correspondence, standard forms, charts, proposals and specifications from verbal instructions or written copy; proofread for correct grammar, spelling and punctuation.Sort and file a variety of materials and documents including correspondence, contract documents and client case information; maintain files or indexes; purge file system and ensure the destruction or microfilming of purged records as appropriate.Receive or prepare a wide variety of documents including financialstatistical records, bills, invoices and vouchers; record inspection notes in buildingdevelopment files; stamp, assemble, match, sort and tabulate data; check data and documents for completeness and accuracy.Operate a variety of office machines and equipment; may operate a standard typewriter andor word processorcomputer in the preparation, processing and maintenance of documents; input, type , and tabulate routine material on computer terminals and calculating machines.Greet the public by phone and in person; respond to inquiries; explain forms such as permit applications; provide appropriate information relative to departmental policies.May train, supervise and review the work of temporary or permanently assigned clerical program support personnel.May handle confidential information regarding controversial matters or affairs of a sensitive nature and diverse implications.Provide temporary andor vacation relief in similar occupational fields as necessary.Perform related duties and responsibilities as required. Qualification GuidelinesEducationExperience:Two years of increasingly responsible experience in general officeclerical work requiring the application of policies and procedures and the composition of correspondence or routine reports. Equivalent to completion of the twelfth grade.Knowledge of: Modern office procedures, methods and computer equipment; principles of business letter writing and basic report preparation; principles and procedures of record keeping; English usage, spelling, grammar and punctuation; basic mathematical principles, principles of supervision, training and performance evaluation.Ability to: Learn and apply the rules, regulations, policies and procedures applicable to the office, work area or department to which assigned; perform a wide variety of difficult and responsible clerical work; work independently in the absence of supervision; understand and follow oral and written instructions; establish and maintain records and files; assemble data and compile report information; type at a speed necessary for successful job performance; respond to requests and inquiries from the general public with courtesy and tact; perform arithmetic calculations quickly and accurately; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationships with those contacted in the course of work. Licenses and Certificates A valid typing certificate with a net minimum speed of at least 45 wpm.SELECTION PROCESS:Please apply online at or visit the City's website. Candidates must submit an application online, and attach a typing certificate with a net speed of 45 words per minute prior to the final filing date. Internet or electronic typing certificates will not be accepted. Certificates must be issued and dated within six (6) months of the final date of this recruitment from a government agency, temporary employment agency, business college, or public school system. Failure to submit a typing certificate with the application by the final filing date will result in disqualification from the recruitment. Visit the website for a list of possible agencies to obtain a typing certificate from. Cover letters and resumes are optional.Applications will be screened for qualifications and appropriate background and only the most qualified will be invited to participate in the examination process. Successful candidates must achieve a minimum passing score in each of the test components. Applicants will be notified by mail as to the test date, time, and location. The examination process will include: Typing certificate PassFail Oral interview 100%Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the selection process. Candidates who do not pass will be disqualified and removed from the eligibility list.ACCOMMODATION:Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) business days prior to the examination date.The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.Effective January 1, 2013, new members to CalPERS or an agency with CalPERS' reciprocity will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive 2% @ 62 benefit formula underwhich the employee pays 7.75% as a contribution to the PEPRA plan. Employees who are current members of CalPERS or an agency with CalPERS' reciprocity, or who have less than a six-month break in service between employment in a CalPERS (or reciprocal) agency will be enrolled in the 2.7% @ 55 benefit formula underwhich the employee pays 8% of the employee contribution to PERS. The City offers a Section 125 cafeteria benefit plan. The City does not participate in the Social Security System. City paid leave time (sick, vacation and holiday) available in accordance with City policies.For our detailed benefits information, please see the 01 A typing certificate with a net speed of at least 45 words per minute is required to be considered for this recruitment. Certificates must be issued and dated within six (6) months of the final date of this recruitment, obtained from a government agency, temporary employment agency, business college, or public school system. Did you attach a valid typing certificate? Yes No 02 Please select the responsible experience in general officeclerical work requiring the application of policies and procedures and the composition of correspondence or routine reports. 2 or more years of experience 1 - 2 years of experience 6 months - 1 year of experience Less than 6 months of experience No experience within the designated fields Required Question

Created: 2025-02-21