Executive Secretaries and Administrative Assistants

Job Title: Administrative Assistant Employment Type: Contract Work Hours: 37.5 hrs.week Work site: 100% Onsite Location: One State Street Plaza, NY, NY 10004 Job Duration: 2 Years Closing: 10112024. The role serves as the primary assistant to the Deputy Superintendent of the Life Bureau. Minimum Candidate Qualifications: Three-years' experience working directly for a person in an executive position as an administrative assistant. Three-years of administrative assistant experience in the financial or legal sectors. Eligible to work in New York State Job Description and Required Services: Must provide high-level administrative support by conducting research, preparing statistical reports. Handle information requests. Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, schedule meetings and organization of travel. Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary. May act as immediate supervisor's personal representative in routine contacts with other State executives. Perform special assignments, studies and routine administrative functions as specifically directed. Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response; and Perform related duties as required. In addition, the candidate must possess andor have the ability to: Work individually and as part of a team. Track and manage reporting projects without daily oversight. Excellent verbal communication, writing, and interpersonal skills. Strong project management skills, including experience managing multiple time-sensitive, complex projects simultaneously. Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment. Proficiency with Microsoft 365, including working experience with Excel, WebEx, and Zoom. Manage varied tasks as assigned by the Life Bureau Deputy Superintendent. Experience managing travel and other business expense reimbursement for senior staff including working in the Statewide Financial System (SFS). Miscellaneous Information: Shift DaysTimes: Monday to Friday, 9:00 AM to 5:00 PM. Client does not provide parking, but the office is accessible by subway or bus. Interviews will be conducted via Microsoft Teams Training will be provided. The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us. We offer weekly payments via ACH (Automated Clearing House). Serving as Prime Vendors to New York State and New York City for over 10 years.

Created: 2025-02-21