Executive Admin / AR Specialist

Executive Admin AssistantThe Executive Admin Assistant provides high level administrative support to the CEO and CFO of the company which allows them to focus on executive level responsibilities. We are looking for an Admin Assistant that has experience in AR; someone who is bright, driven and dependable and wants to become an Admin assistant working with the CEO while continuing to do the AR job. Our AR job is 5 hours a day and the Exec admin job is 3 hours a day. Below are the responsibilities and qualifications:CEO Assistance•Make arrangements for meetings, travel and other events•Manage emails and incoming calls•Review incoming documents•Assist with calendaring•Prepare or edit documents, such as expense reports and memos•Take notes during meetings if needed•Creating spreadsheets and preparing presentations•Conducting research •Assist with other clerical tasks as neededCFO AssistanceMaintain accounts receivable records by applying collections and creditsReconcile payments and customer accountsPerform daily cash management duties: logging cash receipts, making bank deposits and posting in ARReview weekly reports and communicate discrepancies to the management including identifying slow-paying customersMonitor and collect accounts receivable by contacting customers via telephone and emailTransfer funds between various bank accounts by preparing journal entries.Support CFO, accounting team members and managementQualificationsDemonstrative abilities to perform administrative support to the CEO Knowledge and experience with AR functions (Level 1Level 2 experience)Executive Admin experience or similarMust have corporate office setting experienceEnergetic, smart and driven qualities Compensation: $26.00 - $30.00 per hour WANT TO CHANGE LIVES? Join our internal team and make a difference in thousands of candidates lives nationwide. VIKING STAFFING, POWER BY LONGSHIP GROUPLongship Group manages a rock-solid portfolio of businesses that help people discover new opportunities through excellent placements, partnerships, and consulting services to a wide range of industries, with the goal of uniting tried and trusted businesses within one world-class network. WHO WE WORK WITHWe're always looking for driven, passionate professionals to join our ever-growing team. If you're looking to make a difference in a fast-paced industry, we can provide mentorship, leadership, and long-term growth potential to make that dream a reality.

Created: 2025-02-19