Assistant Director (Hospitals) - Level III

NYC Health + HospitalsMetropolitan is the community hospital of choice for residents of East Harlem, northern Manhattan, and neighboring communities. The hospital provides culturally-sensitive care in a welcoming and hospitable setting, emphasizing primary care medicine and utilizing the latest advances in medical science. Metropolitan delivers high quality health services with compassion, dignity, and respect to all, without exception. Since its founding in 1875, the hospital has been affiliated with New York Medical College, representing the oldest partnership between a hospital and a private medical school in the United States. Metropolitan is a part of the NYC Health + Hospitals, the largest municipal hospital and health care system in the country.At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.Job DescriptionOperating Room Supply Chain Management Purpose:Provides assistance in the operation and performs administrativemanagerial functions related to Perioperative Services. The candidate reports to the Director of Nursing and is responsible for supporting a variety of logistics needs across Perioperative Services. The candidate will be a high-touch leader and requires frequent interaction with Suppliers, Logistics, Vendors, Internal Supply Chain, Customers, and End Users to understand critical perioperative needs.1. Manage, develop, and mentor staff (Clerical Associates, Assistant Coordinating Managers, and Coordinating Managers). Create, perform, and maintain standard workflow for all positions, including staff competenciestraining. Oversee staff responsibilities such as, but not limited to, annual competencies, annual evaluation, compliance with time and attendance, training, timesheet completion, scheduling, and so forth.2. Manage day-to-day operations; Assist in troubleshooting root cause cases and problem resolution as required.3. Ensures the safe and timely delivery of goods and services across the department and keeps the receiving area neat and orderly.4. Identify opportunities to improve efficiencies and develop ways to analyze data to help make informed decisions and stay current on the latest compliance standards.5. Supplier and Vendor Management: Manage strategic relationships between Suppliers, Logistics, Vendors, Internal Supply Chain, Customers, End Users, and more.6. Assist with ad hoc projects as assigned.7. PurchasingOrderInventory:a. Manages overall purchasing activities for operation in a cost-effective and timely manner.b. Coordinates receipt of invoices and delivery notes for approval. Keeps accurate and up-to-date on all supply transactions.c. Creates, manages, monitors, and replenishes PAR levels of stocked supplies.d. Follows up and verifies ordersinventories taken against the system and investigates discrepancies.8. Supply Chain:a. Follow up with vendors to ensure purchase orders have the correct price and manage surgical supplies. Build and actively monitormanage budgetary needs. This includes, but is not limited to, addressing Bill Only, FPOs, and others.b. Communicate with providers and perioperative staff any surgical supplies on order and those on backorder.a. Reports, communicates, and follows up with vendors regarding any surgical supplies and equipment that malfunctioned andor needed repair.b. Completes, submits and follows up on the Clinical Equipment Form for equipment purchasing.c. Follows policy and procedure of tissue acquisition. Enters and logs tissue information in the organization's tissue tracking system. Maintains and updates the paper list of tissues in the freezer.d. Keeps and maintains a file with vendor credentials.e. Checks requests from EMR Case Entry, minimum within a 2-week advance period, and has all requested suppliesimplantsloanersequipment available timely.f. Monitors, reviews, and addresses supply expiration dates.2. Participation:a. Attends staff meetings or equivalent to update knowledge related to current departmenthospital issues. Participates in product evaluation activities.Responsibilities1. Master's degree from an accredited college or university with a specialization in hospital administration,health care administration, public health or a related discipline; or2. Baccalaureate degree from an accredited college or university in disciplines, as described in "1" above,and one (1) year of administrative experience; or3. An equivalent combination of training, college education and experience in related fields.If you wish to apply for this position, please apply online by clicking the "Apply for Job" button. NYC Health and Hospitals offers a competitive benefits package that includes:Comprehensive Health Benefits for employees hired to work 20+ hrs. per weekRetirement Savings and Pension PlansLoan Forgiveness Programs for eligible employeesPaid Holidays and Vacation in accordance with employees' Collectively bargained contractsCollege tuition discounts and professional development opportunitiesMultiple employee discounts programs

Created: 2025-02-19