Office Administrator/Receptionist

ABOUT USWe're the world's leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value - across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we're proud to support the global economy. We're unique too. We were established to find a better way for the global financial community to move value - a reliable, safe and secure approach that the community can trust, completely. We're always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions. Job Summary:We are looking for an experienced professional to join our team as an Office Administrator Receptionist. The successful candidate will be responsible for providing administrative support to various departments within our organization, ensuring smooth operations of our office, and enhancing the overall work environment. This role requires strong organizational skills, attention to detail, and excellent communication abilities. The role is full-time, on-site work at Swift's New York Office. If you have a passion for administration and enjoy working in a fast-paced environment, we invite you to apply.Job Responsibilities:Perform visitor services for internal and external guests, including issuing access badges, preparing meeting rooms, planning transport services, ordering catering, etc.Host external client events and organize internal team events such as birthday celebrations, holiday parties, etc.Manage front-desk switchboard call routing and receptionist duties.Coordinate with building staff to handle adhoc day-to-day activities including processing inbound and outbound mail and deliveries, managing vendorfacilities staff visits, etc.Maintain a clean and organized office space (conference rooms, kitchen, public areas), including ordering of office supplies, stock break room with food and beverages, and manage inventory.Assist with calendar management for senior staff, coordinate travel arrangements, including booking flights, hotels, rental cars, etc.Qualifications:3+ years' experience minimum as an office administrator receptionistCollege Bachelor's DegreeExcellent verbal and written communication skillsAbility to work independentlyStrong multitasking and prioritization skillsDemonstrated problem solving abilityProficiency in Microsoft Word, Excel, Outlook, Microsoft Teams, and SharePointWillingness to submit to a background check and drug screenAbility to lift up to 50 lbsThe estimated salary range for a new hire into this position in New York is 56,280.00 Annual MINIMUM to 104,520.00 USD MAXIMUM. Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. Our compensation packages include a competitive base salary and bonus opportunity for all employee's contingent on personal and company performance. Our generous benefits program includes medical, dental, vision and life insurance with no premium costs for our employees and their families, and retirement plan plus matching 401k.What we offerWe put you in control of careerWe give you a competitive packageWe help you perform at your bestWe help you make a differenceWe give you the freedom to be yourselfWe give you the freedom to be yourself. We are creating an environment of unique individuals - like you - with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone's voice counts and where you can reach your full potential.If you believe you require a reasonable accommodation to participate in the job application or interview process, please contact us to request accommodation.Don't meet every single requirement? At Swift, we are dedicated to building a workplace where people can bring their full selves and ideas to the team, so if you are excited about this role, we encourage you to apply even if you do not meet every single qualification.

Created: 2025-02-18