Personal Assistant/Office Manager

Our client, a retired entrepreneur with a dynamic lifestyle based in Malibu, California, is seeking a tactical and resourceful Personal AssistantOffice Manager to seamlessly manage both personal and business operations. This role requires someone who thrives in fast-paced environments, effortlessly navigates shifting priorities, and understands the nuance of supporting the unconventional life of a high-net-worth individual or celebrity. Success in this position hinges on the ability to anticipate needs, read between the lines, and execute with precision-often managing what isn't explicitly said as much as what is. From coordinating complex travel and overseeing multi-property logistics to managing vendor relationships and synchronizing personal and professional calendars, this role demands a detail-oriented, adaptable professional who excels at balancing structure with flexibility.Adaptability, resourcefulness, and resilience under pressure are key to navigating the dynamic demands of this role. Working closely with our client and his family, you'll bring a warm, engaging presence paired with sharp instincts, ensuring every detail is handled with discretion, efficiency, and a personal touch.Day-to-Day as our Personal AssistantOffice ManagerAssist with calendar planning, scheduling both business meetings and personal eventsCreate personalized, day-to-day itineraries as neededCoordinate various large-scale events of 20-100 attendees, including managing vendor contracts, event budget and receipt reconciliation, venue selection, directing event team and communication surrounding eventsPlan, execute, and manage personal travel for family and friends, including packing and unpacking of personal items and equipment, and maintaining constant contact and availability as trips are in progressExecute all dining and event reservations, car services and rentalsTravel from office to personal residence no less than once per week, and other properties as neededOffice management, providing support in all administrative duties - Tesla work vehicle provided!Maintenance of extensive wine collection, inventory, and cellar maintenanceRoutinely maintain existing inventory of photography equipment, as well as all personal vehiclesMiscellaneous additional time-sensitive tasks as needed: personal errands, researching topics of interestWhat you Bring as our Personal AssistantOffice Manager3-5 years of experience as a Personal AssistantOffice Mgr. for high-net-worth individuals or celebrities and familiesExcellent professional references from previous or current employersExceptional organizational skills and detail orientation; able to multi-task and follow through on big and small projectsAbility to transcribe meeting minutes with detail and accuracyProperty management experience or working with repairservice vendors (preferred)Impeccable verbal and written communication skillsDiscerning and proactive problem solver; ability to analyze situations and anticipate needsAbility to detect nuance and read between the linesAdept in working in ever-changing work environments where the utmost discretion and confidentiality are requiredTech-savviness with Apple and MAC systems, and advanced knowledge of Microsoft and Google SuiteAbility to exercise quick and accurate judgment under pressureAbility to lift and carry, without assistance, boxes and equipment weighing up to 50 lbsFlexibility in scheduling, willingness to work long hours if neededDependable transportation with an excellent driving recordHumility: no job is too small attitudeOur client offers a generous base salary of $100K plus end of year bonus $25K (with contingencies), benefits, PTO and 401(k)

Created: 2025-02-18