Accounting Manager

Job DetailsJob LocationJohn Hedges Administration Center - Oak Park, ILPosition TypeFull TimeEducation Level4 Year DegreeSalary Range$65,000.00 - $85,000.00 SalaryyearJob CategoryNon-UnionDescriptionOverview:The Accounting Manager is a Full-Time Position. We offer competitive compensation. Our benefit package includes medical, dental, vision, life insurance, flexible spending account, 457 plan(s), IMRF Pension, tuition reimbursement, vacation, holidays, sick time and personal days.Job Purpose:The Accounting Manager position manages the day-to-day accounting, budgeting and cash management functions of the District.Essential Functions:Responsible for the operation of all accounting systems and records including, but not limited to, cash receipts, expenditures, investments,purchasing, inventory, assets, payroll, and other procedures necessary to the efficient operation of the District.Assists in the development and maintenance of financial reporting systems to insure integrity of finances based on sound accounting procedures and controls.Keeps the Director of Finance informed of issues and activities related to accounting systems in an effort to insure effective operations of the vests all available cash in interest-producing investments within the confines of Illinois statues and consistent with the Districts investment policy after consultation with the Director of Finance.Supervises the annual Audit and prepares the annual Statement of Receipts and Disbursements, working cash documents, and all state and federal reports as required in accordance with the Park District Code.Assists in the preparation of the annual Budget, Tax Levy Ordinance, Budget and Appropriation Ordinance.Prepares and executes appropriate bank transfers to meet expense and investment requirements and maintain and execute subsidiary records and system entries.Serves as procurement expert for the district assisting with purchasing scope, bid openings, and yearly review of the districts expenditures.Reconciles bank accounts and verify the bank balance with the General Ledger.Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems.Reviews and authorizes check requests and purchase order invoices and advise of potential over-expenditures or misappropriation.Meets mandated publication and filing dates for financial documents.Additional functions may be essential as designated by the Director of Finance.Supervises payroll and accounts payable employees.Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives.Ensures that written performance evaluations of supervised employees are completed as required, provides continuous feedback on personnel performance issues, and takes immediate action to recognize achievements and address deficiencies or problems.Seeks customer and community input and investigates and acts upon requests, suggestions, and complaints concerning accounting policies and office operations.Conducts and attends necessary staff meetings with managerial and supervisory personnel.Provides requested information or recommendations to the Board of Commissioners through written reports and attends Board meetings as needed.Establishes and maintains effective lines of communication between accounting staff and other Park District staff.Develops and maintains working knowledge of all computer system applications.Ensures completion of regular safety inspections of office areas and equipment and provides assurances that all risk management practices are in compliance with district safety rules and procedures.Fosters a working environment that promotes safe work habits and active participation in the agencys risk management program.Maintains a complete understanding of Park District emergency action plans and acts as a leader in the execution of the plans when required.Additional Functions:Responsible for cash flow trending, forecasting, and bank-related transactions.Works with Customer Service Manager to perform internal audit.Functions with special emphasis on cash receipts, reports and controls on all programs and facilities.Must be able to perform duties of subordinate staff to cover vacations or other emergencies.Manages special projects at request of the Director of Finance.Maintains work area in neat and orderly fashion.Attend certain Park District special events as required.Qualifications:Comprehensive knowledge of proper business and accounting methods and of proper business and accounting terminology and reporting process; ability to organize, direct and supervise the work of subordinate employees; ability to maintain positive and effective working relationships with other employees and the public; good written and oral communication skills; ability to work with minimum supervision, to solve problems comprehensively and to produce neat and accurate work on a timely basis; ability to perform required duties with initiative, good judgment, accuracy, persistence, integrity, tact, confidentiality and courtesy.Graduation from an accredited four-year college or university with major course work in business administration, finance, accounting or related field. Considerable knowledge of governmental accounting principles and prudent investment; a minimum of two years experience in a position requiring similar duties and supervisory tasks, or any equivalent combination of education, experience and training which provides the required knowledge, skills and abilities.Knowledge, Skills, and Work Experience Required:Bachelors degree (4 year) in Finance, Accounting, Business, Administration or related field.Experience in data processing.Knowledge and experience in Excel spreadsheets.Oral and written communication skills.Knowledge of governmental accounting principles.Knowledge of park district law.Knowledge of human resource law.2 years supervisory experience.Time management anizing terpersonal skills.Problem solving skills.Customer service focus.Ability to produce accurate work in timely fashion.Ability to work independently.Certification in advanced Cardio Pulmonary Resuscitation (CPR), First Aid and Automated External Defibrillator (AED) within 3 months of employment and keep certification current. The District provides this training.Recommended:Ability to convey favorable Park District image with media, village agencies and public.Familiarity with office equipment.Familiarity with computer systems and software.Physical Considerations.Frequently- Sitting, walking, standing, and typing.Occasionally- Climbing, balancing, stooping, kneeling, and crawling.Strength- Work requires handling average weight (up to 50 lbs.) materials or equipment.Perform the following necessary duties: Operate assigned office equipment including, but not limited to typewriters, computers, printers, copiers, adding machines and telephones.Work Environment, Physical Demands and Considerations:Normal office conditions for majority of work; may include occasional.light and temperature variations.Prolonged hours seated at a desk.May include prolonged hours of computer use.May be exposed to occasional inclement weather as position may require.temporary outdoor work.SPECIAL REQUIREMENT: It is the express responsibility of the Finance Manager to maintain the essential confidentiality of assigned duties. Violation of this responsibility will be considered cause for dismissal.Ability to respond to questions, complaints, and concerns from the public and from employees in a professional manner and with good judgment.Ability to present ideas and recommendations in a concise verbal and written manner.Ability to understand and carry out verbal andor written instructions efficiently and effectively to complete responsibilities as described.Customers:Internal: Other Park District staffExternal: Patrons of the Park District, residents of Oak Park, WSSRA, PartnerOrganizations including governmental and non-profit groups, and the Oak Park Business CommunityThis job description is not designed to cover or contain a comprehensive listing of activities, duties, functions or responsibilities that are required of the employee for this job. Duties, functions, activities or responsibilities may change at any time with or without notice. The Park District of Oak Park is an Equal Opportunity Employer!

Created: 2025-02-17