Executive Assistant/Office Manager to 2 General ...

Our client, a fast-growing and dynamic Venture Capital Firm, located in Midtown, is seeking an Executive AssistantOffice Manager who will support 2 General Partners of the firm and run their office operations. The ideal candidate will be polished, energetic, and engaging with a nothing is beneath me attitude. Serving as the face of the firm, the successful candidate will establish a smart, friendly, and hospitable tone for all guests and employees alike. The ideal candidate will be collaborative, flexible, and an excellent multi-tasker. This is an amazing opportunity for a candidate to take ownership of a role and be a jackjane of all trades for this boutique firm. Candidate MUST have at least four years of experience working in either Venture Capital or Private Equity and a positive, humble attitude. Responsibilities: Lead office logistics including storage organization, stocking supplies, and designing our hospitality and office maintenance program. Schedule all meetings and manage time for two General Partners, using judgment to ensure they are maximizing their productivity. General administrative duties such as expense reporting, preparing written communications, document filing in Dropbox (paperless office), document signatures, and shipping. Book regular domestic and global travel arrangements for business and personal trips. Liaise with the firm's business partners while ensuring key relationships are maintained with excellence. Plan firm events (presentations, dinners, off sites) end-to-end. Manage all office vendors, deliveries, catering, and invoice reconciliation. Conduct lightweight research, prepare reports, and analyze data to get us ready for meetings. Handle various lightweight errands for the GPs on a regular basis. Proactively offer and implement suggestions to continuously improve organizational effectiveness and firm culture. Maintain strict confidentiality and discretion with all firm information. Qualifications: Self-starter. You take initiative and find creative solutions in a fast-paced environment. Excellent judgment. You choose options and prioritize among conflicting needs. Internet native. You use LinkedIn, Google Docs, and cloud software. You solve problems with technology. Precise communicator. You write and speak with clarity and express yourself concisely. Nothing falls through the cracks. You like to build checklists for everything. You finish what you start, sweat the details, and don't stop until it's great. Minimum of 4 years of corporate work experience in Venture Capital or Private Equity Salary: $100-120K base salary (DOE) + generous bonus + 100% health, dental and vision, and other great perks Hours: Full time position at Midtown office, 8:30am-5:30pm weekdays Flexibility for occasional after-hours work (e.g. when we have events) and errands Availability by email text phone after-hours and 247 when GPs are traveling #IND1

Created: 2025-02-17