Events Marketing Assistant

Who we are:For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact - and be recognized for it.We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.We encourage you to apply if your qualifications and experience are a good fit for any of our openings.Your role:As the Events Marketing Assistant, you will work closely with the Head of Global Events to execute events and marketing initiatives across North America. You will perform a diverse range of event and marketing-related functions, including the coordination of meetings, events, and tradeshows, as well as manage project timelines.Your responsibilities:EventsAssist with execution of the corporate events calendarAdministration and research of industry tradeshow activity and competitor eventsAssist with activities related to corporate events, sponsorships, and contractsAttend industry conferences and events as requiredAssist with pre- and post-event activities (e.g. delegate lists, name badges, registration desk, cloak room, etc.)Ensure the sales team follows post-event processes and protocols to maximize client follow-upFacilitate hospitality for events (e.g. setting up tea and coffee stations, putting out refreshments and catering, stationary, etc.)Provide general coordination and logistics support as requiredMonitor the events inbox and respond to emails accordingly in a timely mannerPotential for varying hours of work when required MarketingAssist with the pre and post-event marketing processes (e.g. distribute pre-event and post-event leads to the sales team, facilitate pre- and post-event email plans and work with the CRM manger to ensure data is uploaded into SFMC, etc.)Assist with the production of marketing materials for events, artwork, print, and review copy as requiredAssist with day-to-day marketing related tasks and the coordination of projects and activities as requiredAssist with EMS needs (websites, registrant information, reporting, survey builds, and follow-up) *Prior EMS (Event Management Software) experience is preferredAbout you:2+ years proven experience within an events and marketing environmentExperience within a B2B environmentExperience of liaising with suppliers (agencies, printers, exhibition organizers, etc.)Exceptional organization and a willingness to adapt to urgent and changing deadlinesStrong communication and interpersonal skills; a team player who can successfully build cross-functional relationships and collaborate with othersStrong organizational and time management skillsComfortable in a fast-paced, rapidly changing environmentAbility to remain calm under pressureAbility to multi-tasks and work autonomously, attention to detail, analytical skillsConfident and outgoing personalityExcellent verbal and written communication skillsProactive self-starter, demonstrating high initiative, critical thinking with excellent ability to work against deadlinesTeam player with the ability to collaborate, and also work independentlyExcellent project management and organization skills; strong computer skillsDelivering a great customer experience and maintaining an above and beyond attitudeCompensation:Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive health benefits program, including extended health coverage, short-term and long-term disability insurance, and a health spending account. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternityparental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k) retirement plan with company contribution matching.For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in-house culinary team!New York - Base Salary Range:$55,000-$70,000 USDWhat you can expect:At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it's flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy worklife balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.To learn more about our business, culture, and community involvement, visit

Created: 2025-02-17