Operations Manager

Position: Operations ManagerDepartment: American SkinReports To: Executive Vice President Employment Status: Full-TimeOffice Location: New York, NY (On-Site)Job SummaryAmerican Skin Association, a 501(c) 3 non-profit organization, with the mission of advancing research in skin biology and championing skin health, particularly among children, is seeking an experienced and independent individual with exceptional interpersonal and communication skills.Responsibilities:Handle printing, mailing, shipping, and FedEx coordinationCollaborate with IT to address tech issues for the team, providing internal techOversee the day-to-day administration of ASA's officeTaking ownership of and executing projectsProviding support to the Executive Vice President Event and fundraising support, inclusive of the Annual Gala and Annual AppealPreparing materials and taking minutes for Board and Committee meetingsDrafting correspondence such as emails and lettersOversee the ASA grant administration processPreparing invoices, reports, memos, letters, financial statements and other documentsProcessing invoices, preparing checks, and tracking financesFiling and retrieving corporate documents, records, and reportsAdhering to all company policies and proceduresMaintaining a positive attitude and dispositionEffectively communicating with and managing vendorQualificationsBachelor's Degree require with 2-3 years of experiencePrior Executive Administrative experience requiredPrior event planning or non-profit organization experience preferred, but not requiredGrant administration experience preferred, but not requiredExceptional organizational skills and attention to detailAbility to multitask and adapt to a high-energy and fast paced environmentAbility to work independently, as well as on a teamProficient in basic office mathSkilled internet researching capabilitiesAbility to prioritize and manage multiple projectstasks efficientlyHigh proficiency in Microsoft Word, Excel and PowerPointExcellent verbal and written communication skillsMust be able to work full-time, in-person at ASA's New York officeThe job description outlined above is considered a core list of job dutiesrequirements. This document should not be considered a complete or comprehensive list. The incumbent assigned to this position is required to perform the duties listed above. The incumbent is also expected to adapt to changes andor additions as needed. Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries. Emigrant Bank and its Subsidiaries retains and reserves any and all rights to change, modify , amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.New York pay range$100,000-$120,000 USD

Created: 2025-02-17