Executive Assistant to Chief Communications Officer at ...

Our client, a global investment firm is looking to hire an Executive Assistant to provide support to their Chief Communications Officer. The successful candidate must have at least 3-5 years of administrative experience. The ideal candidate should be smart and dynamic and should thrive in a fast-paced environment. This is a great role for a career admin who is looking to find their next home for many years to come. RESPONSIBILITIES: Calendars: Maintain calendars, contacts and tasks and coordinate internal and external meetings Travel: Coordinate complex domestic and international travel arrangements which include flights, car service, dinner reservations, colleague and client meetings etc. (multi-leg trip with different time zones). Phones: Answer phone lines and take messages as needed; Office Support: On occasion only, order supplies and retrieve guestsdeliveries from lobby Presentations: Help prepare presentation materials Conferences: Manage attendance to conferences and membership to business organizations Expenses: Review, edit and complete expense reports; work with AP for timely payments and track reimbursements Research: On occasion only, provide internet research support General: Assist with special projects as needed; Pro-actively anticipate work assignments whenever possible REQUIREMENTS: Minimum of 3-5 years of administrative experience College degree preferred Strong computer and Internet research skills Excellent Microsoft Office Skills (primarily Outlook, Word and PowerPoint) Strong organizational skills and attention to detail Ability to work independently with strong follow-through skills Excellent communication skills - both verbal and written Flexibility to juggle an extensive degree of multiple and changing priorities Resourcefulness (especially online) in executing projects Collaborativeteamwork attitude and skills a must SALARY $110-125K + discretionary bonus HOURS 8:309am-5:306pm + OT as needed#IND1

Created: 2025-02-17