Executive Assistant to 2 Executives and their AI team ...

Our client, a boutique financial services firm located in upper Midtown Manhattan, is looking to hire an Executive Assistant to provide support their growing AI team. This is a great opportunity to primarily assist the 2 senior executives on the team, with some additional support for their dynamic, high-energy team. The ideal candidate should have 5+ plus years of administrative experience supporting a team in the financial services industry. The successful candidate will be flexible, responsive, and have the ability to multi-task with ease. They will possess confidence, a positive attitude and be a team player. Strong attention to detail and a hardworking mentality is a must. RESPONSIBILITIES Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international) Maintain schedules and calendars for the team Prepare and submit expenses reports using Concur Screen and forward calls, provide information, take messages and schedule appointments Prepare and manage correspondence and documents Coordinate lunches, dinners and events, if needed Ongoing ad hoc projects and special assignments as requested Light personal work as needed Meeting prep REQUIREMENTS 5+ years of prior administrative support or related experience Superb written and verbal communication skills Excellent knowledge of administrative procedures Familiarity with Concur Strong working knowledge of computers and relevant software applications, primarily Microsoft Word and Outlook Must be punctual, dependable and have possess discretion Ability to work well independently and as part of a team! SALARY $120-130K base + Discretionary Bonus Opportunity + Excellent BenefitsPerks HOURS 8:309am-55:30pm + Flexibility for some OT as needed 5 daysweek in office#IND1

Created: 2025-02-17