Temp to Perm Executive/Personal Assistant at ...

Our client, a Global Investment Bank, is looking to hire a Temp To Perm Executive Assistant to provide support to a CEO of a newly acquired asset. This role will cover the CEO, 1 Director and 1 junior Associate. This role is in office 5x a week and does have EAPA responsibilities. This is a great opportunity to support a talented CEO and team at a fast paced and quickly growing company. The successful candidate must have a can do attitude, be a team player and have a great work ethic. This person should have high-energy, be self-directed, organized, resourceful and an engaging person accustomed to working in a high visibility position and being flexible. This job is complex and requires the highest level of direction and independent judgement. In office 5x a week. RESPONSIBILITIES: Extensive Calendar Management Outlook - schedule internalexternal meetings and appointments; coordinate conference rooms calls. Reads, screens, refers and responds to incoming e-mail, ensuring that referrals are made, responses are gathered and relevant information is reported tofor the executive. Answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner Organize, gather and enter details for eventsmeetings Expense Management -compile and submit expense reports in a timely manner. Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams. Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks. Personal tasks as needed REQUIREMENTS: 5+ years investment banking or financial services support experience, executive-level support preferred Strong ability to remain flexible, resourceful, and professional in a fast-paced atmosphere Polished and professional in person, phone and email communications Highly organized, detail-orientated, and able to multi-task efficiently Able to handle regular activities without prompting or oversight Excellent verbal and written communication skills Knowledge of MS Word, Excel, and Outlook a must Demonstrates a high level of initiative and a proactive approach Flexible to work overtime as needed In person full time SALARY: $80-100K base (DOE) + paid OT+ discretionary bonus (once converted) HOURS: 8:30am-5:30pm + flexibility for minimal OT as needed #IND1

Created: 2025-02-17