Executive Assistant

Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.Job DescriptionAres Management is looking to hire an Executive Assistant in the New York office to provide direct support to a newly acquired Real Estate team. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills.Primary functions and essential responsibilitiesExtensive coordination and scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distributionPrioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the daySchedule meetings and conference rooms as necessary using Ares protocolCoordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changesParticipate and manage ad hoc projects from end to endOrganize and create cash and AMEX expense reports using Ares's expense system, ConcurAnswer phones, screen calls, and take messages as appropriateManage copyprint jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipientsMaintain documents, records, reports in a discreet and confidential mannerProvide back-up support and a high level of collaboration across teams to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.Track and update weekly pipeline in ExcelAssist on NDA processSpecial projects as assignedQualificationsEducation: Bachelor's Degree strongly preferred, but not requiredExperience Required: Minimum 5+ years of experience as an Executive Administrative Assistant supporting a team of professionals in a fast-paced environmentGeneral Requirements:Effective prioritization of multiple professionalsTravel coordination; domestic & internationalTechnical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, WebExParticipation in general administrative duties, ad-hoc projectsExperience in managing multiple calendars, scheduling appointments, and screening incoming callsAbility to partner and collaborate across teamsBackground in financial services a plusReporting RelationshipsAdministrative ManagerCompensationThe anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.$80,000 - $100,000The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive MedicalRx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Created: 2025-02-17