Accounts Payable Supervisor

Join Us in Transforming Lives Every DayAt OneLegacy, every moment counts. As the nation's largest organ, eye, and tissue recovery organization, we are dedicated to saving lives and sharing hope. Guided by our values of integrity, compassion, stewardship, diversity and inclusion, urgency, innovation and excellence, and collaboration, our team works tirelessly to honor every gift of donation. This is more than a job; it's an opportunity to make a profound impact on countless lives.Job Type: Full-time, ExemptWork Hours: Assigned days andor shift can be changed according to staffing needs. Must be available evenings, holidays, and weekends as required.Work Setting: In-personLocation: Azusa, CA. Summary of FunctionsThe Accounts Payable Supervisor is responsible for leading the Accounts Payable process and function. This position directs and oversees the daily management of the accounts payable staff and processes associated with the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payment, processing of purchase orders, receiving, invoices and payment of invoices, and communication with customers and vendors. This position ensures company policies and procedures are adhered to as they pertain to accounts payable.Duties and responsibilities:Essential Job Functions:1. Supervises activities of the Accounts Payable (AP) team. Responsible for the performance management, hiring, training, and development of all AP team members. 2. Monitor productivity of AP team members.3. Develops and maintains relationships with both internal and external customers while offering unsurpassed customer service.4. Reviews accounts payable documents prepared by AP team members for accuracy, completeness, and conformance to OneLegacy policies and procedures; authorizes for payment.5. Creates and implements changes to work assignments, methods, or procedures to meet operational needs and improve accuracy and efficiency of the accounts payable system.6. Analyzes, resolves and answers complex or difficult problems presented by AP team members, other OneLegacy staff, or vendors in a timely manner.7. Formulates, recommends, and implements changes to department policy or procedures to ensure the integrity of the accounts payable system. Interprets policy and advise OneLegacy staff of appropriate changes to policies and procedures.8. Recommends modifications to existing systems and implements modifications through coordination with all areas involved in the accounts payable process.9. Ensures accurate entry of transactions to the accounting system.10. Educates OneLegacy staff regarding AP and travel and expense policies and procedures.11. Ensures compliance with all federal and state regulations governing payments to vendors.12. Ensures payment compliance with all negotiated contracts and recommends modification to payment terms as appropriate.13. Develops and reviews statistical reports designed to monitor AP activities, anticipates problems, and ensures accurate recording of transactions.14. Oversees maintenance of disbursement record retention.15. Assists the Accounting & Finance Manager and Controller with projects as needed.Secondary Job Functions:(Although the following job functions have been identified as "secondary", any employee capable of performing the "secondary" job functions is expected to do so.)1. Produces reports as needed or requested.2. Copies and distributes pertinent information to leadership andor staff.3. Attends meetings as required and participate on committees as directed.Job Qualifications and Requirements:Education: Bachelor's degree in accounting or finance from an accredited four-year college or university preferred. Experience: A minimum of five years in a Accounts Payable position, including two years of supervisory experience preferred.CertificationLicense: OneLegacy requires employees to maintain a current California driver's license and current vehicle insurance. Please refer to OneLegacy's Policy HR108Pay Range: $73,500 - $95,400BenefitsMedicalDentalVision Plans -Employer pays 90% of premium cost for employee and their dependents19 days of PTO2 Floating Holidays10 HolidaysLife InsuranceSupplemental Life InsuranceWellness PlansEmployee Assistance ProgramPet InsuranceGym OnsiteMileage Reimbursement to applicable positionsTuition ReimbursementEmployee Referral Program403b Retirement Plan with an annual discretionary 8% Employer contributionSchool Loan Forgiveness

Created: 2025-02-17