Accounts Receivable Specialist

Job Title: Accounts Receivable SpecialistJob Description:We are seeking a detail-oriented, problem-solving, and proactive Accounts Receivable Specialist to join our finance team. In this role, you will be responsible for managing the full cycle of accounts receivable, ensuring accurate and timely processing of customer invoices, payments, and account reconciliations. You will handle customer inquiries, maintain accurate financial records, and assist with month-end closing activities. Your work will support smooth financial operations and contribute to the overall success of the organization.Key Responsibilities:Invoice Processing: Accurately process customer invoices, payments, refunds, and adjustments into accounting systems in a timely manner.Account Reconciliation: Reconcile customer accounts, resolve discrepancies, and ensure accuracy in financial records.Reporting and File Maintenance: Develop reports related to Accounts Receivable. Maintain and organize customer files, verify invoices, and track incoming payments to ensure proper documentation. Monthly Invoicing: Generate and send out accurate monthly invoices to customers, updating accounts receivable records and ensuring timely aging accuracy.Customer Inquiries: Handle and resolve customer inquiries regarding billing issues and overdue payments promptly.Month-End Support: Assist with month-end closing activities, prepare journal entries, and generate accounts receivable reports.Collaboration & Compliance: Work closely with other departments to resolve billing disputes and ensure compliance with relevant financial regulations.Cash Applications: Apply incoming payments to customer accounts in a timely and accurate manner. Reconcile cash receipts with bank statements and internal records.Collections: Assist with managing accounts receivable by following up on overdue payments, coordinating with customers to resolve payment issues, and maintaining accurate records of collections voicing: Ensure all hours and expenses that are paid each week also have revenue recognized for each transaction. Generate and send invoices to customers, ensuring they are accurate, complete, and processed on time. Address any discrepancies and communicate with clients to resolve any billing issues. Accounts Payable Backup: Provide support for accounts payable tasks, including invoice entry, vendor communication, and processing payments as needed across all three companies.Qualifications:Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).Strong problem-solving skills and a proactive attitude.Strong attention to detail and accuracy in data entry and financial processing.Proficient in Microsoft Excel; experience with Intacct is a plus.Excellent communication skills, both written and verbal.Ability to prioritize and manage multiple tasks efficiently.Ability to work effectively both independently and as part of a team.Preferred Skills:5+ years of experience in accounting or finance roles Familiarity with accounts receivable, accounts payable, and invoicing processes.Salary & Benefits:In compliance with this state's pay transparency laws, the pay range for this role is $60,000 - $70,000yr and may be eligible for an annual discretionary bonus. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location.Our team members receive a comprehensive benefits package which includes: Medical, Prescription, Dental, Vision InsuranceFlexible time off & 9 Paid HolidaysSick timeA monthly technology stipendVoluntary Disability, Life, Dependent Life and AD&D InsuranceFlexible spending accounts401(k) with employer matchEmployee Assistance ProgramsReferral & Employee Discount ProgramsHybrid work schedule (i.e., work remotely up to 2 days a week; work in-office in Wheaton, IL at least 3 days per week)

Created: 2025-02-17