Office Manager

About the Organization It takes a special company to stand out in today's highly competitive audio visual (AV) market. Welcome to Visual Sound, the company that exceeds your AV expectations.With Visual Sound, you will enjoy the benefits that come from partnering with highly-trained, industry-certified professionals who offer much more than just technical "know how." Emphasizing prompt, professional service, customized solutions and the highest quality work, we ensure that your system is perfect for your space, your needs and your budget.With decades of experience in designing, building and servicing cutting-edge AV solutions, Visual Sound stands out from the crowd. Our ability to grow and adapt to the latest technology and customer needs has made us a leader in the industry. A widely-recognized supplier of AV solutions, our flexibility allows us to provide a variety of services to a wide range of industries. From classrooms to courtrooms, boardrooms to lecture halls, and houses of worship to corporate complexes. Description We are seeking a highly-organized and energetic Office Manager to oversee the daily operations of our office. The ideal candidate would have previous experience in the following areas: office management, administrative support, event planning, and vendor & supplier management. This role requires strong communication skills and the ability to manage multiple priorities in a fast-paced environment. Job Responsibilities: Administrative Support Coordinate and schedule associate travel and accommodations. Perform administrative tasks, including drafting letters, memos, invoices, reports, and other documents. Assist the Credit Manager with cash applications and customer invoicing as needed. Assist with documentation required for bids. Provide various support to the Executive team. Office Management Oversee daily office cleaning and direct cleaning company. Oversee the kitchen area & ensure it is properly stocked and maintained. Respond to and resolve administrative inquiries and questions. Obtain Notary certification if not already certified, providing Notary services for legal documents and contracts. Coordinate workspaces for new hires, including deskoffice assignments, necessary equipment, and access to relevant office resources. Support additional office-related duties as needed, including watering plants, catering for meetings, and special events. Perform other duties as required or assigned by company management. Receptionist Greet visitors and answer phone calls in a professional and friendly manner. Handle inquiries, direct calls, and provide information or assistance as needed. Notifydistribute incoming mail and packages; prepare outgoing FedExUPS shipments. Maintain the reception area to ensure it is clean and organized. Event Planning Plan, coordinate, and execute company events, including team-building activities, holiday parties, and off-site meetings. Manage event logistics such as venue selection, catering, scheduling, and setup. Coordinate with vendors and suppliers to ensure timely delivery of event-related materials and services. Develop and manage event budgets, ensuring cost efficiency while maintaining quality. Work closely with the Executive team to align events with company culture and objectives. Collect and analyze feedback post-events to evaluate success and identify areas for improvement. Ensure compliance with company policies and safety regulations during events. Vendor and Supplier Management (as necessary) Troubleshoot or facilitate maintenance of office equipment, including cleaning, maintenance, and repairs. Identify servicerepairs (HVAC, Electric, Appliances, etc.) needed and contact and schedule vendors in coordination with Executive Management. Negotiate, order, and maintain inventory of office and general supplies. Negotiate and purchase associate-branded clothing. Plan and purchase office furniture and related dcor as necessary. Safety and Security Close the office at night, ensuring that all necessary tasks are completed, and the premises are secure. Monitor access control and visitor registration. MUST INCLUDE SALARY REQUIREMENTS - THIS IS NOT A REMOTE POSITIONPosition Requirements High School Diploma or equivalent (Associate's Degree preferred) Previous experience in an office administration or receptionist role (1-2 years) Serve as a Pennsylvania Notary Public or be willing and able to become one Proficient in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational skills with the ability to multitask Excellent verbal and written communication skills Friendly and professional demeanor Ability to handle confidential information with discretion Full-TimePart-Time Full-Time Tags Office Administration, Receptionist, Office Manager, Travel, Coordinator, Administration, Excel, MS Office Suite, Word, Power Point, Front Desk, Customer Service, Communication Location Visual Sound - Broomall EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications.

Created: 2025-02-16