Outreach & Payroll Specialist - Youth Workforce ...

Primary Function: Under the supervision of the Operations Manager of Youth Workforce Programs position, the Operations Outreach & Payroll Specialist is responsible for supporting with the coordinating administrative, payroll, & recruitment procedures and systems for SYEP and WLG. The Operations Outreach & Payroll Specialist is responsible for supporting the Workforce Department in achieving outreach and enrollment goals for all programs mentioned previously. The Operations Outreach & Payroll Specialist will conduct various activities including recruitment, data entry, enrollment and audit preparation. Duties and Responsibilities: Support with outreach and enrollment for WLG and SYEPEnsure all participant documents are secured and updated on funder systemsParticipate in all programs related internal audits and funder auditsServe as the point person for community and program phone callsHelp ensure that Phipps Neighborhoods' Workforce programs utilize best practices when conducting outreach activities, including serving as a resource to community membersBe and sounding board for community members, providing guidance and feedback, and developing an integrated outreach strategy.Identify opportunities for improving effectiveness; ensure that workforce department is following all regulatory and funder mandated compliance requirements.Assist with the payroll administration and implementation for SYEP and WLG.Manage a caseload of worksites to support with payroll troubleshooting and updates Perform all tasks deemed necessary by the supervisor and Managing DirectorQualifications: High School Diploma or Equivalency requiredBilingual in speaking English and Spanish preferred Some experience working with young adults & DYCD programs preferredAble to complete tasks and meet deadlinesComfortable speaking over the phone and answering messagesStrong interpersonal, public speaking and relationship-building skills with the ability to communicate with a variety of stakeholders including program participants and staff. Strong critical thinking, analytical, and technical problem-solving skills are required. Ability to work independently as well as part of a team. Ability to work with people from diverse backgrounds. Self-directed and able to take initiative. Ability to handle matters of confidentiality with utmost tact and diplomacy. Lifting and transporting of moderately heavy objects, such as outreach tables, chairs and boxes of outreach materials. Perform other duties as assigned by the Operations Manager andor Managing Director.Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment Equal Opportunity EmployerProtected VeteransIndividuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Created: 2025-02-16