Advancement Coordinator

Job DescriptionJob DescriptionIf you thrive in a non-profit organization where what you do makes a difference in the lives of others, then Catholic Charities is the place for you!With a refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds why not join the Catholic Charities team! The Advancement Coordinator supports the Advancement leadership team and plays a critical role in assisting the agency in meeting fundraising goals. Primary responsibilities include responding to donor inquiries, maintaining constituent data, supporting fundraising events, tracking major gifts and grant progress, preparing meeting presentations, and coordinating cultivation and stewardship materials. The Advancement Coordinator manages office supplies, space and equipment, and assists with onboarding new employees. RESPONSIBILITIESAct as primary contact for donor service-related communications and questions. Answer phone calls and monitor/respond to general email box.Directs inquiries to the appropriate team member.Collaborate closely with the Presidents Office to communicate donor activity and Advancement team response, ensuring donor correspondence and other action items with the Presidents office are efficiently and effectively managed and recorded.Prepare donor visit materials and meeting agendas and presentations. Assist with fundraising and volunteer event preparations and execution.Prepare, produce, and distribute a regular schedule of donor reports, including coordination with other departments. Track moves and action data in Raiser's Edge database taken from a variety of sources in a timely and accurate manner. This includes working with the Grants and Major Gifts Directors tracking proposals and stewardship communications.Assist with gift entry, personalized acknowledgement letters, donor mailings as well as larger donor communications, ensuring accuracy and high standards.Support the creation and editing of donor communications, including digital newsletters and emails. Ability to utilize marketing tools to assist the team in building and sending email templates and preparing meeting presentations and materials.Update key information on the website or other various websites such as Charity Navigator and Candid.Provide general administrative support to the Advancement Office, including processing ingoing and outgoing mail, and coordinating check requests and expense reports with theFinance department, room reservations, and setting up hybrid meetings.Work with the hiring manager to assist with the onboarding process of new Advancement staff including coordinating needed equipment, scheduling onboarding meetings, and provide access to other resources as needed.Keep ongoing inventory of all office supplies, CCAB-branded swag and volunteer appreciation items, and essential supplies, equipment at all Advancement office sitesOther responsibilities as assigned.Work is performed in an office environment and event locations with the use of common office equipment. May require extended periods of sitting and standing and the ability to lift up to 25 pounds.QUALIFICATIONS Bachelors degree in business, marketing, communications, or a related field and aminimum of 2 years of administrative experience. Associates degree, high school diploma, or equivalent with progressively responsible administrative experience considered. Ability to work occasionally in the evenings and on weekends.Excellent written and verbal communication and problem-solving skills; comfort in a customer-service role representing CCAB to external audiences.Professional presentation with mature judgment and problem-solving skills. Ability to maintain professional boundaries and confidentiality.Ability to prioritize several projects and tasks simultaneously to meet regular deadlines.Willing to build and nurture effective working relationships emphasizing teamwork, respect, and excellence within a team and across the organization.Comfort with learning and implementing advancement protocols and best practices.Proficiency with Microsoft Office Suite, G-Suite and experience with ZOOM and Knowledge/experience with Raiser's Edge database and Constant Contact or similar email marketing software preferred.Highly detailed oriented.An interest in and commitment to the mission of Catholic Charities.Local travel as required. Our benefits are competitive and include a 403(b) savings plan and generous time off. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Visit us at: .3/2025

Created: 2025-03-22